Administrative Support Specialist

Position Overview

At Imagine Unlimited, we are more than just a healthcare construction company – we are innovators, problem-solvers, and builders of the future. We take pride in delivering high-quality, sustainable, and forward-thinking construction solutions. As we expand, we are seeking a detail-oriented and versatile Administrative Support Specialist to join our team and contribute to various departments including HR, IT, Accounting, and Warehouse Inventory Management.

In this role, you will play a key role in ensuring smooth operations by providing essential administrative assistance and supporting multiple teams to maintain organizational efficiency.

Key Responsibilities

• Human Resources Support:
  • Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating new hire paperwork.
  • Maintain employee records, assist with onboarding, and help with benefits administration.
  • Coordinate training and development scheduling and employee engagement activities.
• Information Technology Support:
  • Provide administrative support for IT projects, including managing hardware/software inventory and assisting with basic tech troubleshooting.
  • Coordinate IT requests to ensure timely communication and resolution of support tickets.
  • Maintain records of technology purchases and upgrades.
• Accounting Support:
  • Assist with data entry and filing for accounts payable and receivable processes.
  • Support the preparation of financial reports by compiling necessary data.
  • Help with invoice processing and tracking payments.
• Office HQ Warehouse Inventory Management:
  • Monitor and maintain inventory levels of office supplies, equipment, and warehouse materials.
  • Assist with inventory audits and ensure proper documentation of stock movements.
  • Coordinate the ordering and distribution of office supplies and equipment to various departments.
  • Support the warehouse team with inventory organization and storage practices.

Required Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 2+ years of administrative support experience in a multi-functional environment.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and general office technology.
• Ability to work collaboratively across teams while maintaining high attention to detail.
• Strong problem-solving skills and a proactive attitude.

Preferred Qualifications

• Experience in HR, IT, Accounting, or Warehouse Operations is a plus.
• Familiarity with HRIS (Human Resource Information Systems), ERP systems, and basic accounting software.

Benefits & Perks

• 401(k) and 401(k) matching
• Competitive salary with bonus based on performance
• Health insurance and Dental insurance
• Paid time off
• Company parties, free food & snacks, and free uniforms
• Opportunity for advancement and training & development