Employer Engagement Specialist
Job Description
Position Overview
The Employer Engagement Specialist role collaborates with the Director, career advising and employer engagement teams in creating, managing, and implementing employer engagement programming. This role interacts with external constituents including employers and alumni, offers administrative support to the Director, oversees student office assistants, and manages our recruiting platform – Handshake to ensure data integrity and optimal database performance.
This is a hybrid position, with 3 days a week in the office and the option to work 2 days from home. Daily work hours are 8:00 am–4:30 pm, Monday through Friday.
About the Department:Macalester’s Career Exploration offers programs, services, and appointments that prepare students of all majors for their future careers. The team is committed to empowering students through tailored career exploration, skill-building, and continuous learning.
Key Responsibilities
- Assists the Director of Employer Engagement in identifying and building relationships with local, regional, and national employers to provide quality internship and full‐time employment opportunities for Macalester students.
- Manages logistics and provides administrative support for on-campus recruitment activities and employer/alumni programs, including tabling, info sessions, career fairs, and other initiatives.
- Conducts meetings with employers and external constituents to foster relationship building and explore campus engagement opportunities.
- Fosters positive working relationships with stakeholders across campus and with external partners.
- Assists in communicating internship and full‐time job opportunities to the career advising team and students.
- Utilizes a CRM system to track employer contacts and maintain accurate, up‐to‐date meeting notes and information.
- Coordinates logistics for career treks and processes student reimbursements as needed.
- Supports initiatives to eliminate participation barriers while engaging in professional development that reinforces Macalester’s commitment to inclusivity.
- Provides input and support for employer engagement programming and strategic initiatives.
- Oversees and responds to the recruiting email inbox.
- Manages the recruiting platform (Handshake), including employer and job approvals, staff training, troubleshooting, and ensuring data integrity.
- Collaborates with the Registrar's Office to verify accurate data feeds and proper field populations on Handshake.
- Designs program assessments and surveys to collect, analyze, and report on employer engagement activities.
- Serves as a key point of contact for the recruiting platform provider.
- Recruits, hires, trains, supervises, evaluates, and manages time reporting for student office assistants.
- Coordinates project assignments for front desk student staff and develops SOPs for Handshake posting approvals and employer communications.
- Collaborates with the Career Advisor to provide professional programming for student employees.
- Assists with budget tracking, inventory management, orders, and stocking office supplies and business development materials.
- Represents Career Exploration at campus and community functions and actively participates in relevant associations and consortia.
Required Qualifications
- Bachelor’s Degree required
- 1–3 years of relevant experience
- Excellent organizational skills for project and event management
- Strong oral and written communication skills, including editing and proofreading
- Keen attention to detail
- Proficiency with software to manage systems and processes (Handshake, Google suite)
Compensation
The hourly wage for this position will be$24.63 – $25.75, depending on experience.
Benefits & Perks
- 10% employer contributions to the retirement plan
- Outstanding vacation and sick time packages, plus an additional 10 holidays
- Generous employer contribution to the Health Savings Account
- Tuition assistance covering 75%–100% of eligible tuition for employee dependents at select institutions
- Free primary care for most services when enrolled in a Macalester health plan through Nice Healthcare
- Access to the athletics fitness facility, wellness coaching, and various activities