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Receptionist (Part Time)

KLS MARTIN LP4 months ago
Jacksonville, FL, United States
On-site
Part-time
Junior Level (1-3 years)
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Job Description

Job Summary

Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties.

Essential Functions, Duties, and Responsibilities

  • Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
  • Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
  • Opens and distributes incoming mail on a daily basis, and prepares outgoing mail.
  • Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested
  • Prepares and mails daily invoices
  • Prepares and mails monthly statements
  • Retrieval and Interpretation of Documents
  • Knowledge of 411 Procedure
  • Knowledge of FDA Inspection Procedure
  • Use of SAP

Educational and Experience Requirements

  • High School Diploma or Equivalent

Knowledge, Skills, and Abilities

  • Adhere and support KLS Martins quality and safety policies and procedures
  • Ability to retrieve and interpret documentation
  • Ability to work effectively with all levels of internal and external associates/customers/colleagues
  • Demonstrated ability to effectively communicate both verbally and in writing
  • Ability to develop and maintain collaborative relationships with all levels within the organization
  • Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
  • Ability to manage multiple priorities
  • Possess intermediate to advanced level knowledge of Microsoft Office software applications
  • Ability to work with minimal supervision

Skill Requirements

  • Typing/computer keyboard
  • Utilize computer software (specified above)
  • Retrieve and compile information
  • Maintain records/logs
  • Verify data and information
  • Organize and prioritize information/tasks
  • Operate office equipment
  • Verbal communication
  • Written communication

Physical Requirements

  • Sitting for extended periods
  • Extended periods viewing computer screen
  • Walking
  • Reading
  • Speaking
  • Hear/Listen
  • Maintain regular, punctual attendance
  • Lifting/carrying up to 20 pounds various items
  • Repetitive Motions
  • Pushing/Pulling
  • Bending/Stooping
  • Reaching/Grasping
  • Writing

Hazards

  • Normal office environment

Required Skills

Organizational and prioritization skills
Professional greeting and visitor screening
Multi-line telephone system operation
Effective verbal and written communication
Ability to work independently
Ability to manage multiple priorities
Microsoft Office applications
SAP software proficiency
Clerical duties and mail management
Document retrieval and interpretation