Administrative Assistant

Position Overview

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Compensation: $41,600

Key Responsibilities

• Answers agency phones and greets visitors.
• Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamps/ mails outgoing mail daily.
• Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Types documents, letters, etc. and makes copies as needed by SRO staff.
• Assists the Director/Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintains inventory for tax credit audits and OMH supported housing review.
• Assists the Program Director with administrative needs as necessary.
• Collaborates with the Property Maintenance department to maintain an up-to-date work order system in YARDI.
• Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder) and ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationery, restrooms).
• Acts as the primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kitchenette, and all other common areas).
• Oversees the rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfers and copies all check information onto an Excel spreadsheet.
• Works with the Director and Supervisor to track health care outcomes and develop/update the care coordination database for ongoing community collaboration.
• Remains current with all Agency-required compliance documents and trainings.