Administrative Associate and social media Coordinator

Windy City Diamonds — Chicago, IL (On‑Site)

Windy City Diamonds is a boutique jewelry atelier in the heart of Chicago, known for craftsmanship, understated luxury, and a warm, family‑driven culture. We are looking for a Studio & Social Media Coordinator who can support our daily operations while elevating our digital presence. This is a hybrid role ideal for someone creative, organized, and excited to be part of a fast‑moving jewelry studio.

About the Role

This position blends social media content creation, vendor coordination within our building, and general studio support with office management. You’ll help keep the studio running smoothly, assist the sales and operations teams, and capture the behind‑the‑scenes moments that define our brand.

If you enjoy switching between creative work, hands‑on tasks, and customer‑facing support throughout the day, you’ll thrive here.

Key Responsibilities

Social Media & Content Creation

• Capture photos, videos, and behind‑the‑scenes content in the studio
• Create Reels, Stories, and posts aligned with our luxury aesthetic
• Maintain a content calendar and track engagement
• Assist with light editing using AI, Canva, CapCut, or similar tools

Vendor & Building Coordination

• Run jobs to in‑building vendors (CAD, setting, polishing, engraving, etc.)
• Track pieces moving through the building and maintain accurate logs
• Ensure timely pickups and deliveries

Studio & Administrative Support

• Assist with showroom readiness and customer hospitality
• Support sales team with packaging, cleaning jewelry, and preparing presentations
• Help with administrative tasks: printing, organizing, filing, inventory checks, pantry stocking, answering phones.
• Step in to support any role as required.

Who You Are

• Creative with a strong eye for detail and aesthetics
• Comfortable with Instagram, TikTok, and short‑form video
• Organized, punctual, and trustworthy with high‑value items
• Friendly, professional, and comfortable interacting with clients
• Able to multitask and shift between roles throughout the day
• Experience in jewelry is a plus, but not required

Qualifications

• 1–3 years of experience in retail, social media, operations, or studio coordination
• Familiarity with Canva, CapCut, Adobe, or similar tools
• Strong communication and time‑management skills
• Ability to work on‑site in our Chicago studio

Pay:

Pay: $23.00 - $27.00 per hour

Benefits

• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

Ability to Commute: Chicago, IL 60603 (Required)

Work Location:

Work Location: In person