Administrative Assistant/Receptionist

Position Overview

We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure smooth daily operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks effectively.

Job Type:Full-time
Compensation:$22.48 - $25.00 per hour
Expected Hours:40 per week
Schedule:Monday to Friday
Work Location:In person
Commute:Ontario, CA 91761 (Required)
Relocation:Ontario, CA 91761 (Relocate before starting work)

Key Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression.
• Manage incoming phone calls with excellent phone etiquette, directing calls as necessary.
• Maintain the front desk area, ensuring it is tidy and welcoming.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks accurately and efficiently.
• Assist with administrative tasks such as proofreading documents and preparing reports.
• Handle correspondence, including emails and mail distribution.
• Support various departments as needed with clerical duties.
• Maintain confidentiality of sensitive information while adhering to company policies.

Required Qualifications

• Proven experience in a receptionist or administrative role; experience in customer service is a plus.
• Strong time management skills with the ability to prioritize tasks effectively.
• Proficient in calendar management and scheduling software.
• Excellent verbal and written communication skills; bilingual candidates are encouraged to apply.
• Attention to detail with strong proofreading capabilities.
• Ability to work independently as well as collaboratively within a team environment.
• Familiarity with office equipment and basic computer applications.

Benefits & Perks

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance