Administration Assistant

Job Description

We are a high-end construction company in south Florida and We are seeking an Office Administrator-Permit coordinator to join our Great Atmosphere Office and Staff, you will perform clerical and administrative functions in order to drive company success.

After applying if you're a candidate for this position, you will receive an EMAIL.

Benefits

• Paid Vacation PTO, Sick Days, & 401k contributions
• 90 Day Evaluation for raise
• Paid Training

Schedule

Type: FULL TIME

Hours: 8:00am-5:00pm monday thru Friday

Responsibilities

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist Clients.
• Answer Phone calls & Emails
• Scheduling Estimates
• Prepare permit packages for submittal to municipalities to include Drawings, product approvals, revisions etc., and follow up with the status
• Update data base regarding permit status
• Develop and implement organized filing systems
• Perform all other office tasks
• Update permit status in system
• Updating software daily for customer to keep track of there project progress

Qualifications

• Previous experience Professional in administrative office duties or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Positive and Friendly Personality
• Familiar with permit documents In South Florida
• Able to accurately answer questions and resolve problems independently
• Skilled in various Office software Programs
• Spanish is a plus
• Buildertrend Software a plus
• Highest level of accuracy is a MUST​​​​​

Experience Necessary

• Minimum 3 years of administrative assistant experience
• General permit processing, procedures, and requirements for South Florida building departments
• Microsoft Proficient
• Fluent English