Payroll Accountant

Position Overview

HealthierHere is the backbone entity for a cross-sector collaborative working to address health disparities and improve health outcomes for people in King County by enhancing the current system of care. As a member of HealthierHere’s Finance team, the role of the Payroll Accountant includes acting as the primary resource on payroll and accounting matters. The ideal candidate is well-versed in Federal, Washington State, and Local Ordinance laws regarding labor, payroll taxes, and benefits. This role requires exceptional attention to detail, adherence to compliance standards, and the ability to manage multiple competing deadlines while maintaining confidentiality. This position works full-time Monday – Friday during standard business hours with a hybrid approach requiring two days onsite in Downtown Seattle. Additionally, HealthierHere demonstrates its commitment to diversity, equity, and inclusion through an inclusive, multicultural workplace.

Key Responsibilities

• Support the transition of payroll processing from a third-party provider to in-house processing.
• Develop and formalize payroll processing processes, procedures, and associated controls.
• Manage semi-monthly payroll processing and journal entry creation, ensuring accurate processing for time, earnings, bonuses, paid time off, deductions, taxes, garnishments, and other items affecting pay and company liability.
• Ensure each pay cycle and month-end close process is executed accurately and on time.
• Collaborate with the Chief Finance and Operations Officer, Finance Manager, and cross-functional teams such as People & Culture and Accounting to record and process any necessary changes each pay cycle.
• Process associated payroll taxes and payment of employee benefits, including reconciling payroll and benefits invoices; review quarterly and annual tax reconciliation reports, including annual ACA reporting and monthly audits in Paycom to ensure timely and precise reporting.
• Stay updated on federal, state, or local changes impacting taxes, deductions, and benefits, advising management accordingly.
• Assist in developing scalable processes, policies, and compliance procedures related to payroll, timekeeping, and benefits invoicing, ensuring proper internal controls and documentation.
• Review and audit employee 403(b) contributions, process deposits to third-party 403(b) analysts in a timely manner, and assist with annual financial and 403(b) audits.
• Research, test, and resolve payroll tax issues from the IRS, state, or local jurisdictions; register new local and state taxes as needed.
• Ensure timely and accurate W-2 preparations at year-end and review submission of wage data to state and local governments.
• Maintain strict confidentiality over employee data and information in full compliance with data protection laws.
• Support the setup and initiation of payroll processes within Paycom, including monitoring related payroll and benefits invoice and deduction procedures.

Required Qualifications

• 3+ years of experience administering payroll and payroll systems.
• Strong knowledge of payroll processes, including Federal and multi-state tax regulations.
• 3+ years of experience with payroll software, preferably the Paycom system.
• Detail-oriented with a passion for quality control and accuracy.
• Ability to anticipate problems and provide solutions while managing strict deadlines.
• Effective customer service skills with the ability to simplify complex processes for end-users.
• Demonstrated ability to handle confidential and sensitive information.
• Familiarity with local, state, and federal payroll regulations.
• Proven experience interfacing with finance departments.
• Experience in managing benefit broker and provider contracts and plan renewals.

Preferred Qualifications

• Deep and demonstrated personal and/or professional commitment to advancing equity and social justice, with strong alignment to HealthierHere’s organizational values.
• Ability to engage respectfully and effectively with individuals from diverse cultures and backgrounds.

Benefits & Perks

• Hybrid work environment with a full-time schedule and two days onsite in Downtown Seattle.
• Commitment to an inclusive and diverse workplace offering equal employment opportunities.