Accounts Payable/Receivable Specialist

Position Overview

The Accounts Payable / Receivable Specialist is responsible for accurately processing, tracking, and reconciling both payables and receivables while maintaining organized and compliant financial records. This role ensures timely vendor payments, accurate customer billing and collections, proper expense coding, and compliance with company policies. The position supports smooth financial operations across multiple entities, including reconciliation of Common Area Maintenance (CAM) charges.

Salary: From $21.00 per hour
Location: In person
Schedule: Full-time

Key Responsibilities

• Prepare and process all monthly rent invoices
• Process and enter vendor invoices accurately and efficiently
• Verify invoices for proper approval and supporting documentation
• Prepare and process payments via check, ACH, and credit card for multiple companies
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate accounts payable records and organized filing systems
• Monitor invoice due dates to ensure timely payments and avoid late fees
• Generate and process customer/tenant invoices
• Record and apply customer payments accurately (checks, ACH, wires)
• Monitor accounts receivable aging and follow up on outstanding balances
• Communicate with customers/tenants regarding billing questions and payment status
• Assist with collections efforts while maintaining positive relationships
• Assist with CAM reconciliations, including expense review, allocation, and tenant billings
• Support month-end close activities related to AP, AR, and CAM
• Prepare documentation and reports as requested by management
• Maintain accurate financial records and documentation
• Communicate professionally with vendors, tenants, and internal teams
• Perform other accounting and administrative duties as assigned

Required Qualifications

• Associate’s degree in Accounting, Finance, or equivalent experience
• 5+ years of accounts payable and/or receivable or general accounting experience
• Strong attention to detail and accuracy
• Solid understanding of basic accounting principles
• Proficiency with QuickBooks (required)
• Proficient in Microsoft Excel
• Strong organizational, time-management, and reconciliation skills
• Ability to handle confidential financial information with discretion

Preferred Qualifications

• Experience working with multiple entities or properties
• Knowledge of CAM reconciliations and expense allocations
• Experience with vendor management and 1099 preparation
• Background in real estate, property management, or construction accounting