Administrative Assistant - Legal Division

Position Overview

The Administrative Assistant – Legal Division position is within the Department’s Legal Division, providing administrative support to attorneys, paralegals, and other agency staff. In this customer-facing role, you will coordinate scheduling, correspondence, file management, and assist in licensing and registration processes. Located in Lincoln, NE, this opportunity features Compensation at a hiring rate of $17.498 per hour.

Key Responsibilities

• Provide administrative support to the Department’s Consumer Finance Counsel, Money Transmitters/Digital Assets Counsel, Senior Staff Attorney, and other legal staff.
• Edit, proof, and process formal Department orders, agreements, subpoenas, correspondence, and other legal documents with complete accuracy.
• Create, draft, and manage letters, forms, reports, and miscellaneous agency documents.
• Enter and maintain all pertinent licensing, investigation, application, and enforcement data in the Department’s database and serve as a trainer on its use.
• Contribute to the development of DocuSign and overall digital strategy.
• Respond to inquiries from the general public, government offices, and other agencies; research and prepare reports as needed.
• Process highly confidential information related to potential criminal activity, requiring a State Patrol/FBI Criminal Background Check.
• Perform additional duties as assigned.

Required Qualifications

• Coursework, training, or experience in research, business administration, accounting, customer service, or technical support.
• Proficiency in computer software such as word processing, spreadsheets, and database management (Word, Excel, PowerPoint, DocuSign, Adobe, etc.).
• Ability to work with minimal supervision, manage multiple assignments, and communicate effectively with diverse stakeholders.
• Must pass a State Patrol/FBI Criminal Background Check with no convictions for felonies or applicable misdemeanors.

Preferred Qualifications

• Associate degree in legal studies, public or business administration.
• At least one year of experience in the legal field, administrative support in a law firm, or government agency work.
• Experience may substitute for education on a year-for-year basis.

Benefits & Perks

• 13 paid holidays
• Vacation and sick leave accruing immediately
• Military leave
• 156% state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer-paid health insurance, plus dental and vision insurance
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF)
• Opportunities for career advancement and professional development
• A fun, inviting team environment in a safe and secure workplace