Accounts Payable Specialist - Business Office

POSITION: Accounts Payable Specialist

LOCATION: Kenowa Hills Public Schools – Administration Building

REPORTS TO: Lead Accountant / Director of Finance

SUMMARY

Are you a detail-oriented numbers professional who wants your work to make a real impact? Join our Kenowa Hills Business Office as an Accounts Payable Specialist, where you’ll support educators, staff, and students by ensuring accurate, timely, and transparent financial operations.

WHAT YOU’LL DO

• Serve as the main point of contact for staff regarding vendor invoices, credit card reconciliations, expense reports, and purchase orders
• Process payments accurately and efficiently, including weekly check runs, ACH payments, wires, and credit card transactions
• Maintain accurate financial records by ensuring all expenditures are coded correctly to the general ledger across multiple funds
• Support audit readiness through organized digital and physical recordkeeping
• Investigate and resolve discrepancies with building secretaries, department leaders, and the accounting team
• Utilize financial systems and Microsoft Excel to enter, reconcile, and analyze data
• Assist with business office functions including account reconciliations, 1099 processing, spreadsheet development, and check register preparation
• Initiate and document bank transactions in accordance with internal controls and district policies
• Collaborate effectively in a fast-paced environment while maintaining accuracy and meeting deadlines
• Perform additional duties as assigned to support the overall efficiency of the business office

WHO YOU ARE

• Clear and patient communicator
• Ethical and able to maintain strict confidentiality
• Organized, self-motivated, and detail-oriented
• Able to manage multiple priorities and interruptions effectively
• Committed to continuous learning and improvement

QUALIFICATIONS

• Minimum of 3 years of accounts payable or payment processing experience
• Proficiency in Microsoft Excel required
• Strong attention to detail and customer service orientation
• Experience with LINQ or similar school accounting software preferred
• Bachelor’s degree in Accounting, Business, or related field preferred
• Strong understanding of accounting principles
• Payroll experience preferred
• Ability to maintain strict confidentiality

TERMS OF EMPLOYMENT

• Full-time, 52-week position
• Monday – Friday, 8:00 AM – 5:00 PM
• This is a non-exempt, hourly position and is eligible for overtime in accordance with applicable laws and district procedures
• Position is based at the Administration Building

COMPENSATION & BENEFITS

• Hourly, depending on experience
• Comprehensive benefits package including personal, sick, and vacation time; holiday pay; and longevity pay

ESSENTIAL FUNCTIONS AND PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. This is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for extended periods of time while working on a computer
• Frequent use of hands and fingers for typing, data entry, and operating office equipment
• Ability to communicate effectively in person, via phone, and electronically
• Ability to review detailed financial data with a high level of accuracy
• Occasional standing, walking, bending, or lifting of files and materials (up to 25 pounds)
• Ability to work in an office environment with moderate noise levels and frequent interruptions
• Ability to maintain focus and accuracy while managing multiple tasks and deadlines

APPLICATION PROCEDURE

Please apply online at: https://khps.schoolspring.com/

NOTE TO APPLICANTS

Pursuant to PA 131, the selected candidate must receive clearance from the Michigan State Police Department prior to employment. The candidate is responsible for the fingerprinting/background check fee.

NOTICE OF NON-DISCRIMINATION

Kenowa Hills Public Schools does not discriminate on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation and gender identity), age, disability, height, weight, marital status, genetic information, or any other legally protected status in its programs, services, activities, or employment opportunities.

Inquiries regarding nondiscrimination policies should be directed to:

Director of Human Resources: Kenowa Hills Public Schools

Address: 2325 Four Mile Road NW Grand Rapids, MI 49544

Phone: 616-784-2511

Email: hr@khps.org

Applicants who require accommodation to participate in the application or interview process are encouraged to contact Human Resources.