Program Operations Associate (Biotech)

About Us

Expert Systems, Inc. is a fast-growing biotech accelerator focused on advancing innovative drug discovery and development programs. Our work spans multiple therapeutic areas, including oncology, metabolic diseases, central nervous system (CNS), virology, and inflammatory therapeutic areas.

We operate with a lean, high-impact model, collaborating with partners, vendors, and scientific teams to rapidly progress programs from early discovery through development milestones.

As we scale, we are building strong internal systems to manage complexity while maintaining speed, flexibility, and scientific rigor.

Role Overview

We are looking for a highly organized, detail-oriented, and proactive individual to support program and operational management across multiple initiatives.

This role is ideal for someone who:

• Demonstrates the ability to transform unstructured or fragmented information into clear, well-organized frameworks
• Possesses strong written communication skills, with the ability to develop and formalize information into professional documents
• Exhibits a strong aptitude and willingness to learn new tools and contribute to the development and optimization of internal systems of procedures and automatization

You will work closely with leadership to help organize programs, track progress, and ensure execution moves forward efficiently.

Key Responsibilities

Program & Project Support

• Organize and structure information across multiple programs
• Track project progress, milestones, and completion status
• Help maintain visibility across ongoing activities and timelines
• Follow up with stakeholders to ensure tasks move forward

Documentation & SOW Writing

• Draft and structure Statements of Work (SOWs), summaries, and internal documents
• Translate rough inputs into clear, professional, and actionable content
• Maintain organized documentation across programs and vendors

Information Management

• Consolidate inputs from multiple stakeholders into structured formats
• Identify gaps, inconsistencies, and missing information
• Maintain accurate and up-to-date records

Systems & Tools

• Support the development and maintenance of internal systems
• Help structure databases, trackers, and dashboards
• Continuously improve workflows and organization

What We’re Looking For

Core skills and experience

• Strong organizational and structured thinking skills
• Ability to write clearly and professionally
• High attention to detail
• Comfortable working with incomplete or evolving information
• Proactive mindset and ownership of tasks
• Basic understanding of financial and legal concepts relevant to operations (e.g., contracts, budgets, compliance)
• Experience with MS Office software and AI tools (e.g., LLMs, automation workflows) to accelerate documentation and data synthesis.

Preferred Qualifications

• 1–2 years of relevant experience in operations, program coordination, or a related role
• Educational background in a scientific field (e.g., biology, chemistry, pharmacology, or related disciplines)
• Exposure to biotechnology, pharmaceuticals, or life sciences environments
• Experience with project coordination, operations, or consulting

Mindset Fit

• Fast learner who can pick up new tools and concepts quickly
• Comfortable in a startup environment with changing priorities
• Willing to take initiative and figure things out
• Strong communicator who asks the right questions

Why Join Us

• Work directly with leadership on high-impact projects
• Gain exposure to biotech program development and operations
• Develop skills in program management, structured thinking, and execution
• Be part of a fast-moving, collaborative environment

Compensation & Benefits

Competitive salary: $80,000 - $90,000

• Medical, dental, and vision coverage
• Paid time off and holidays
• Startup environment with growth opportunities

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person