Executive Operations Coordinator

About FasterPay

FasterPay is a fast-growing fintech company that helps businesses expand globally through secure, seamless payment solutions. We’re transparent, flexible, and focused on building trust and innovation across the global payments ecosystem.

Our mission is simple: make global commerce smarter, safer, and more efficient — and we’re looking for ambitious people who want to grow with us.

Who We’re Looking For

We are seeking a highly organized, detail-oriented Executive Operations Coordinator to support our Executive Team across accounting, finance operations, corporate compliance, business administration, and executive support.

This is an excellent opportunity for someone who thrives in a fast-paced, international environment where every day brings new challenges. In this role, you'll partner closely with senior leadership on a broad range of financial, operational, compliance, and administrative initiatives that support our business across North America, Europe, Asia, and Latin America.

Position Overview

You will play a key role in managing financial records, coordinating payments, maintaining organized documentation, supporting accounting processes, assisting with corporate governance initiatives, and contributing to operational projects that keep the business running efficiently. This position offers hands-on exposure to international finance, cross-border operations, corporate compliance, and executive-level decision-making.

Key Responsibilities

Accounting and Finance Operations:

• Support the Executive Team with day-to-day accounting activities, financial administration, expense management, and executive finance support.
• Review invoices, receipts, expense reports, and supporting documentation for accuracy, completeness, and proper accounting treatment.
• Assist with bank reconciliations, expense tracking, cash flow monitoring, and month-end close activities.
• Maintain organized digital and physical accounting records to ensure audit readiness and business continuity.
• Coordinate with external accountants, auditors, banks, tax advisors, and financial service providers across multiple countries.
• Support international banking activities, foreign exchange transactions, and cross-border payment processing.
• Identify opportunities to improve accounting processes, documentation standards, and internal controls.

Operations and Business Support

• Coordinate finance-related and operational projects assigned by the Executive Team.
• Conduct research on accounting, tax, legal, corporate, and regulatory matters to support international business operations and executive decision-making.
• Monitor deadlines for finance, tax, corporate, and operational deliverables while coordinating with internal teams and external partners.
• Partner with cross-functional teams and external service providers to support company initiatives and strategic projects.

Corporate Compliance

• Support Executive Team initiatives related to corporate governance, regulatory compliance, and international business operations.
• Prepare, organize, and maintain corporate, legal, and compliance documentation, including corporate records, contracts, regulatory filings, and supporting materials.
• Research corporate, legal, tax, and regulatory requirements across multiple jurisdictions.
• Coordinate with internal stakeholders, external legal counsel, accountants, and corporate service providers to support compliance activities.
• Track corporate filing deadlines, regulatory requirements, and compliance action items across the company's global entities.
• Assist in maintaining internal policies, procedures, and documentation that support effective governance and operational compliance.

Executive and Administrative Support:

• Maintain organized filing systems for contracts, corporate records, financial documents, and executive files in both digital and physical formats.
• Assist with scheduling meetings, preparing reports, organizing documentation, and following up on action items.
• Coordinate domestic and international business travel, expense reconciliations, and logistics for the Executive Team.
• Handle confidential financial, corporate, and executive information with the highest level of professionalism and discretion.
• Provide general administrative and operational support to the Executive Team and assist with special projects as needed.

Skills and Competencies Required

• Strong understanding of accounting principles, bookkeeping, and financial administration.
• Advanced proficiency in Microsoft Excel.
• Experience with accounting software, ERP systems, or financial platforms is a plus.
• Excellent organizational, documentation, and records management skills.
• Strong analytical, research, and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with global teams across multiple time zones.
• High level of professionalism, integrity, and discretion when handling confidential information.
• A proactive mindset with a strong commitment to continuous improvement and operational excellence.

Qualifications

• Experience supporting executive leadership or company founders.
• Experience with international payments, foreign exchange, or multi-currency accounting.
• Familiarity with U.S. accounting practices and cross-border business operations.
• Experience with corporate governance, entity management, legal administration, or regulatory compliance.
• Experience working in fintech, financial services, technology, startups, or multinational organizations.

Pay

Pay: $50,786.79 - $62,366.88 per year

Work Location

Work Location: In person