Office Administrative Assistant

Position Overview

The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire. Salary: $20.00 to $22.00 per hour.

Key Responsibilities

• Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation.
• Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally.
• Maintain accurate records and files related to leases, vendor contracts, and compliance documentation.
• Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs.
• Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments.
• Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates.
• Assist with tenant communications such as notices, newsletters, and event coordination.
• Perform other administrative duties as needed to support the property management team.

Required Qualifications

• Previous experience in administrative support, preferably in property management or a related field.
• Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills for working with tenants, vendors, and team members.
• Basic understanding of accounts payable processes and financial recordkeeping.

Benefits & Perks

• Medical, dental, and vision coverage.
• Life insurance and short-term disability.
• Additional voluntary benefits and an Employee Assistance Program (EAP).
• Commuter benefits and a 401K plan.
• Eligibility for paid leave including Paid Sick Leave and other leave as required by law, as well as Holiday pay where applicable.