Procurement Associate

Position Overview

Innovative Defense Technologies (IDT), provider of cutting-edge cloud-based integration, automated testing and data analysis for complex, mission-critical systems in the US Department of Defense (DOD), is seeking a Procurement Associate to be based in our Arlington, VA office. Leveraging advanced software automation, model-based systems engineering (MBSE), and AI-driven capabilities, IDT accelerates capability development, enhances operational readiness, and reduces lifecycle costs for the Department of Defense.

The successful candidate will be responsible for the procurement of equipment, material, services, and products in accordance with established processes, procedures and CPSR requirements. This individual will work closely with the procurement team and department personnel to successfully execute purchasing agreements and comply with applicable regulatory requirements. This position reports to the Operations Support Team, Sr. Procurement Manager. All applicants must be able to obtain/maintain an active U.S. Security Clearance.

Key Responsibilities

• Execute CPSR-compliant purchase orders based on approved requisitions, requests for proposals, bids, and other documents related to purchasing commodities, equipment, services, or major items under U.S. Government contracts.
• Lead negotiations and use knowledge of FAR/DFARS regulations, contract law, and guidelines to establish fair pricing documentation, negotiate the best terms and conditions, and minimize risk.
• Resolve issues related to pricing, quality, schedule, claims, payment issues or disputes tied to the terms and conditions of purchase orders.
• Procure materials and supplies at competitive prices while considering quality, time constraints, and short- and long-term benefits to the company.
• Regularly expedite purchase orders and ensure proper closeout of orders.
• Monitor and evaluate supplier performance as required.
• Assist in processing returned materials and follow up on credit invoices.
• Act as the primary contact between IDT program personnel and assigned suppliers.
• Maintain accurate records and files of all vendor agreements and procurement documentation.
• Prepare, organize, and maintain both physical and digital records documenting transactions and compliance with CPSR requirements.
• Regularly communicate with team members and internal customers.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree or equivalent full-time professional experience in a related field.
• Minimum three years of experience in a U.S. Government contracting purchasing environment.
• Experience in purchasing under CPSR-compliant conditions.
• Experience in purchasing in an ISO environment.
• Knowledgeable of all FAR regulations and federal laws pertaining to procurement, subcontracting, and contracts.
• Ability to understand detailed specifications (BOM) for equipment and communicate effectively with operational program personnel.
• Experience with Costpoint, strong negotiating skills, and advanced, accurate typing skills.
• Ability to draft routine purchasing documents and quickly learn purchasing, contracting concepts, regulatory guidance, and new technology.

Preferred Qualifications

• Experience as a SharePoint User.
• Bachelor's degree.