Event Logistics Coordinator, Jacksonville

Position Overview

At The Memoir Agency, we craft immersive experiences that transport audiences beyond their everyday reality—bringing meaning to every place and moment. As part of our passionate team, the On-Site Logistics Coordinator is responsible for managing inventory and coordinating the transportation, distribution, and delivery of all assets arriving and departing from the venue during each show. In this fast-paced, detail-oriented role, you will ensure that all materials are handled with care and that our Back-of-House operations meet our standard of excellence.

Key Responsibilities

• Receives, processes, and organizes all materials and equipment upon arrival.
• Leads the setup of all Back-of-House (BOH) spaces used for Load-in, Run of Show, and Load-out, including tent builds, shipping container placements, and asset storage.
• Ensures adherence to Load-In and Load-Out Standards to prevent loss or damage of materials.
• Monitors that work areas remain clean, organized, and free of hazards.
• Completes daily and weekly inventory reports to ensure equipment, tools, and materials are properly handled, maintained, and stored.
• Participates in pre-shift and post-shift meetings to align logistics with broader event goals.
• Works closely with build leads to distribute assets effectively.
• Monitors stock levels of essential materials and communicates shortages to the Producer of Owned Events or Director of Assets & Logistics.
• Creates guidelines for maintaining back-of-house areas during the event.
• Oversees packing and palletizing at the end of the event.
• Performs other duties as assigned.

Required Qualifications

• 1-2 years of experience in event logistics.
• Knowledge of logistics, site setup, and asset management.
• Forklift Certification is required.
• Proficiency and confidence in using all basic power tools and hand tools.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Demonstrated record keeping and computer system skills.
• Ability to complete physically demanding tasks, such as standing and/or walking for long periods.
• Ability to work outdoors in various weather conditions (heat, rain, cold temperatures).
• Ability to lift objects up to 50 lbs.
• Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
• Must work well in a team-based environment and communicate effectively with team members.
• Good written and verbal communication skills.
• Strong critical thinking and problem-solving abilities.

Benefits & Perks

• Compensation: Hourly rate $30. Higher rates may be offered for candidates with significant experience, and payments will be made weekly.
• Temporary full-time position requiring 5 days a week, including weekends.
• Assigned Working Dates: September 8th–19th; November 1st–14th; January 6th–16th, 2026.