Accounting Assistant

Accounting Assistant

The Accounting Assistant supports the Finance Manager in performing a variety of accounting and administrative tasks, with a primary focus on accounts payable, nonprofit organization (NPO) reporting, payroll, and financial data entry for multiple entertainment venues in Grand Rapids, MI. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities include, but are not limited to:

• Manage the full accounts payable cycle, including:
• Receiving and verifying invoices for appropriate approvals.
• Recording, processing, and tracking purchase orders.
• Coding and entering invoices accurately.
• Performing weekly vendor payments.
• Collecting month-end vendor statements and collaborating with department managers to ensure timely invoice processing.
• Processing and entering employee expense reports.
• Assisting in the transition of vendors to ACH payment methods.
• Onboarding new vendors and customers into the accounting software.
• Maintain records of monthly event folders and input related NPO data into tracking spreadsheets.
• Prepare and enter individual NPO commission reports into D365 for approval by the 3rd business day of each month.
• Extracting sales, discounts, and event reports from Clover.
• Enter gratuities into ABI as needed, primarily for the concessions department.
• Payroll processing, including reconciling hours, tips and retro pay.
• Perform other duties as assigned by management.

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or experience:

• Minimum of 2 years of experience in an accounts payable or related accounting role preferred.
• An equivalent combination of education and relevant experience will be considered.

Skills and abilities:

• Strong knowledge of accounts payable procedures and general accounting principles.
• High attention to detail and organizational skills.
• Ability to work collaboratively across departments and with external vendors.
• Strong communication and interpersonal skills.
• Commitment to delivering excellent customer service.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Experience with accounting software; familiarity with systems such as D365, Clover, and ABI is a plus.

Compensation:

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Working Conditions:

Location: On Site at Van Andel Arena

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.