Executive Assistant to CEO, Remote Job

Position Overview

At Ultimate Beauty, an E-Commerce company powered by in-house technology and a diverse team of 60 professionals from over 20 countries, we believe work shouldn’t suck. In this fully remote role (with warehouse support in Barcelona), you will join us as an Executive Assistant to support our CEO, maintain focus on company priorities, and ensure that operations run smoothly. Your working hours should overlap at least 6 hours with CET (9:00 AM to 6:00 PM).

Key Responsibilities

• Support CEO: Assist the CEO in maintaining focus on company priorities and ensuring accountability.
• Organize and Optimize: Manage the CEO's email and schedule, conduct business research as requested by management, and analyze data to prepare reports, documents, and summaries while serving as a key point of contact for executives, team members, and external partners.
• Document and Systematize: Maintain SOPs, process documentation, and key company resources to drive efficiency.
• Drive Execution: Follow up on action items, track progress, and help eliminate bottlenecks.
• Enhance Efficiency: Provide smooth and swift organizational and administrative assistance daily and optimize existing processes.

Required Qualifications

• 1+ year of experience in a similar role
• Exceptional time management skills with the ability to juggle multiple priorities
• Strong problem-solving skills and a proactive approach to offering solutions
• Readiness to perform diverse and repetitive tasks
• High level of self-organization and control
• Outstanding written and verbal communication skills
• Proficiency with project management tools, Google Workspace (Drive, Sheets, Slides, Docs), Excel, and various communication tools
• Trustworthy and discreet handling of sensitive information

Benefits & Perks

• 🌍 Work From Anywhere: Embrace the ultimate flexibility to work from wherever you feel most productive.
• Fair and Transparent Salary: Global hiring based on role, not location. This role offers a $1,400 Gross salary with bi-annual reviews to recognize your growth and achievements.
• 🌴 Unbeatable Time Off: Enjoy 36 days of paid time off annually, including all public holidays in your home country.
• Health & Wellness Perks: Receive a dedicated $500 medical insurance budget to access top-tier healthcare.
• 📚 Fuel Your Growth: Gain access to personalized growth plans, courses, and development opportunities.
• ✈️ Team Retreats: Join annual team retreats to inspiring destinations like Morocco.