Receptionist & Administrative Assistant

Position Overview

Part-time Receptionist/Front Desk role for an insurance company in San Francisco, working on-site 2-3 days per week (Tuesday, Wednesday & Thursday).

Key Responsibilities

• Meet & greet incoming visitors to the office
• Answer phone calls & emails and answer them in a timely manner
• Handle reimbursements & expenses through Concur
• Input invoices into PeopleSoft
• Assist executives with international & domestic travel coordination
• Ensure the office and reception area is organized and tidy
• Manage and schedule the conference rooms for meetings and events
• Assist with catering orders for large meetings, as needed
• Communicate messages to the appropriate employee within the office
• Distribute mail and packages throughout the office
• Order office supplies and inventory and adhere to budgets
• Assist with ad hoc administrative tasks

Required Qualifications

• 1-2 years of Receptionist/Front Desk experience
• Ability to work on-site in San Francisco (2-3x per week)
• Prior experience arranging travel, handling expenses and managing calendars
• Strongly proficient with Microsoft Office & Google Suite
• Excellent calendar management skills
• Strong customer service skills
• Clear communication, both written & verbal
• Ability to commit to an on-going contract

Compensation & Benefits

• On-going contract as a part-time employee for an insurance company in San Francisco
• Eligibility for benefits from day one of the assignment through Michael Page
• Health care, dental, vision, and pre-tax commuter benefits through Aetna