Marketing Account Coordinator

Position Overview

Aimtal is a global integrated marketing agency dedicated to helping B2B brands grow into industry leaders. Founded in 2018 and fully remote from day one, Aimtal values clear communication, initiative, and exceptional collaboration. As an Account Coordinator, you will play a critical support role in the day-to-day operations of client accounts. You will work closely with Account Managers and cross-functional teams to ensure project organization, team alignment, and timely delivery of high-quality, integrated marketing campaigns and content in a fast-paced remote work environment.

Key Responsibilities

• Project & Operations Command Center: Own the creation, maintenance, and organization of all client and internal project tasks within ClickUp, develop and maintain detailed project timelines for active accounts, translate client requests into actionable project plans, assist with workload assessments, perform weekly hours and budget checks, and help develop new processes to improve operations.
• Client Communications & Support: Prepare meeting agendas, take accurate meeting notes, send marketing materials including status reports and updates, facilitate the review and feedback loop on marketing assets, and manage scheduling for client and internal meetings across multiple time zones.
• Quality Assurance & Documentation: Conduct rigorous quality assurance checks on deliverables to ensure they align with briefs and brand standards, confirm final versions, assist in creating project charters and documentation, and capture internal workflows for efficiency.
• Marketing & Campaign Coordination: Coordinate the setup of integrated marketing campaigns across channels, maintain marketing content calendars, monitor industry trends and competitor actions, and perform various administrative tasks to support the delivery team.

Required Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 1-2 years of experience in marketing and/or project coordination; agency/B2B experience is a plus.
• Previous experience in a marketing agency environment is highly desirable, particularly with B2B clients. Relevant internship experience will be strongly considered.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• A sharp eye for detail when proofreading deliverables and maintaining accurate project documentation.
• Clear, professional written and verbal communication skills for collaboration with clients and teams.
• A self-starter attitude with the ability to anticipate needs, identify potential project risks, and take initiative.
• Strong interpersonal skills and the ability to work effectively with cross-functional teams (creative, strategy, account management).
• Superior ability to prioritize tasks, manage time, and operate with urgency to meet tight deadlines.
• Thrive in a dynamic, remote work environment and adapt to varying client needs.
• Proficiency with project management tools like ClickUp, Asana, or Monday.com (ClickUp experience is highly preferred).
• High proficiency in Google Workspace and/or Microsoft Office Suite.
• Familiarity with marketing automation platforms such as HubSpot.
• Basic understanding of social media platforms (e.g., LinkedIn, Instagram) and management tools like Sprout Social or Hootsuite.
• Experience using collaboration tools like Slack and video conferencing platforms such as Zoom or Google Meet.

Benefits & Perks

• Full-time, salaried role with competitive pay
• Health, dental, and vision insurance
• 18 days of paid time off and 9 paid holidays (if based in USA; may vary by location)
• Three (3) paid sick leave days per year (varies by employee location)
• Skill and career growth training
• Remote work stipend for tech and/or co-working memberships
• 401(k) plan participation (after a minimum of 12 months of employment)
• Annual in-person company retreat (past locations include Montréal, Málaga, San Diego, Playa del Carmen, and Lisbon)