Sr Administrative Assistant, Supply Chain

Position Overview

UT Southwestern, with over 75 years of excellence in Dallas-Fort Worth, Texas, is renowned for its commitment to innovation, teamwork, and compassion. As a world-class medical and research center, it offers a rewarding career with extensive opportunities for growth. In this role, you will provide advanced administrative support in coordinating day-to-day operations for a department or division office. Note: This position is 100% onsite for training and may convert to hybrid after training.

Key Responsibilities

• Relieve the supervisor of various administrative duties, coordinating day-to-day office operations and suggesting procedural improvements.
• Prepare or assist in preparing grant applications, budgets, manuscripts, and book chapters, ensuring proper format and completeness.
• Serve as a liaison with departments such as Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting by preparing both online and paper documents.
• Coordinate complex projects and reports that require communication with multiple departments and external organizations, utilizing various computer applications.
• Compose and type letters, memorandums, and other moderately complex correspondence independently.
• Maintain sub-ledgers and ledgers for various accounts, including reviewing expenditures, reconciling accounts, and ensuring proper use of funds.
• Plan and coordinate events such as meetings, conferences, seminars, and workshops, managing logistics like venues, accommodations, transportation, and finances.
• Take, transcribe, and distribute meeting minutes.
• Transcribe dictation, ensuring correct formatting, grammar, punctuation, and spelling—particularly for medical or scientific terminology.
• Perform other duties as assigned.

Required Qualifications

• High School Diploma or GED (or higher education in lieu of the minimum requirement).
• A minimum of 3 years of related secretarial/administrative experience.

Benefits & Perks

• PPO medical plan available from day one at no cost for full-time employee-only coverage.
• 100% coverage for preventive healthcare with no copay.
• Paid Time Off available from day one.
• Retirement Programs through the Teacher Retirement System of Texas (TRS).
• Paid Parental Leave Benefit.
• Wellness programs.
• Tuition Reimbursement.
• Public Service Loan Forgiveness (PSLF) Qualified Employer.
• Learn more about these and other UT Southwestern benefits.