Facilities Space Planner & Logistics Associate

Facilities Space Planning Associate (13620)

VETERANS’ PREFERENCE: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by visiting the following link (http://www.dms.myflorida.com/content/download/97612/566545). All documentation is due by the close of the vacancy announcement.

Job Description

Under general supervision, assists with space management and planning for all buildings and office space that JEA owns, leases, and maintains. Provides the setup of all documented conference room requests that are received from internal customers. Utilizing a JEA vehicle and/or other equipment, provides logistical transfer of materials from site to site. Performs small to mid‑sized systems furniture, case‑goods, and other office furnishing reconfigurations, assembly, and installations. Assists the Space Planning Specialists in performing exercises of office layouts, interior design, space occupancy, and furniture audits. Assists with coordinating facility‑related contractors performing work for the Space Management team. Procedures are established and a number of standards and guidelines are available, requiring judgment in locating and selecting the most appropriate methods, standards and procedures to apply to specific situations. Solves problems within established parameters and identifies and recommends responses to new and unusual circumstances. Completed work is evaluated for technical soundness, appropriateness, and conformity to policies and requirements. Regular contact with individuals in other work groups is required to provide information, plan, coordinate, advise on work efforts, and resolve complaints and problems.

Responsibilities

• Sets up multipurpose conference rooms at Headquarters and other major facilities to adhere to customer requirements.
• Uses appropriate methods and equipment to move office furniture and equipment to various locations/sites.
• Performs systems furniture reconfigurations using existing components, including the assembly of panels, work surfaces, and file/storage components.
• Hangs artwork and/or whiteboards in office or conference areas.
• Supports other internal departments with events by moving custom materials to and from the event location.
• Operates assigned vehicles and other transport equipment.
• Maintains tools and equipment in safe and proper working condition.
• Communicates with key stakeholders regarding project logistics, timeframes, and negotiation of physical space.
• Performs field verifications and audits of existing space, including gathering dimensions, confirmation of occupancy, and furniture quality assessments.
• Coordinates outside vendors and contractors conducting furniture warranty or repair work, or office furniture reconfigurations.
• Utilizes drafting software (AutoCAD) or other methods to document existing or new space layout conditions/proposals, using industry best practices.
• Updates floor plans with occupancy changes.
• Utilizes the Space Management module within Service Now to retrieve new work orders placed by internal customers.
• Updates and closes work tickets within the SLA timeframe for each event.
• Assists the Space Management team in creating and monitoring operating and capital budgets for current and future years.
• Performs other job‑related work as assigned.

Job Requirements

A High School Diploma or equivalent and four (4) years combination of education, experience, and/or training in facilities planning & layout, facilities management, industrial engineering, architecture, interior design, computer‑aided design, construction management, project management, and/or move coordination. Must include two (2) years of experience in office furniture movement and installations. A valid driver's license is required prior to employment and must be maintained during employment in this classification. A valid Class A Commercial Driver’s License is required to be obtained within six (6) months of employment and must be maintained during employment in this classification. Note: This is a safety sensitive position operates a vehicle requiring a commercial driver's license.

Salary & Pay Steps

The starting hourly pay for this position is $27.75. The starting salary for professional positions will be determined based on education, licenses, certifications, skills, experience, and alignment with salaries for similar roles within the organization. The starting hourly rate for positions with a pay step plan will be Step 1 of the corresponding union contract.

Physical Requirements

• Lifting Up to 6 hours per day, up to 50 max. pounds
• Walking Up to 6 hours per day
• Standing Up to 6 hours per day
• Pushing Up to 6 hours per day, up to 4 hours per day, up to 50 max. pounds
• Pulling Up to 6 hours per day
• Stooping Up to 2 hours per day, up to 50 max. pounds
• Reaching Up to 4 hours per day
• Climbing Up to 4 hours per day, up to 2 hours per day, up to 4 hours per day
• Twisting Up to 4 hours per day
• Ladder Up to 4 hours per day, up to 2 hours per day
• Step-stool Up to 2 hours per day
• Kneeling Up to 2 hours per day
• Excessive heat Up to 6 hours per day
• Typing Up to 3 hours per day
• Excessive cold Up to 6 hours per day
• Data Entry Up to 4 hours per day
• Dust Up to 2 hours per day
• Humidity Up to 6 hours per day, up to 2 hours per day
• Hands in Water Will generally not apply

Other Physical Demands or Notes

JEA employees should not attempt to lift, pull, or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing, or pulling in awkward positions.

Work Location

225 N Pearl Street, Jacksonville, FL 32202 #J-18808-Ljbffr

Experience:

4 years required