Executive Leadership Administrator

Position Overview

The Executive Leadership Administrator provides exceptional administrative, logistical, and on‐site support to the Executive Director and Managing Director. This role manages complex schedules, streamlines operations, and supports Board of Directors activities, enabling executive leadership to focus on advancing the mission of the organization.

Key Responsibilities

• Provide high-level administrative support by managing email communications, preparing meeting materials, and ensuring on-site event support.
• Manage complex calendars, coordinate meetings and travel arrangements, and balance operational with strategic priorities.
• Support the Board of Directors by preparing meeting materials, taking detailed notes, and tracking follow-up actions.
• Conduct research, compile relevant data, and implement organizational systems to improve efficiency.
• Coordinate workflow across teams, including donor and funder relations, and perform recurring administrative tasks.

Required Qualifications

• Minimum 3-5 years of executive administrative experience supporting senior leadership, preferably in a nonprofit.
• Proven ability to manage competing priorities and thrive under pressure with impeccable time management.
• Excellent written and verbal communication skills with strong attention to detail.
• High level of discretion and confidentiality with experience handling sensitive information.
• Proficiency with cloud-based systems (e.g., Google Calendar, Google Drive, BOX, Zoom, Expensify, Monday, Asana).
• Strong organizational skills, proactive problem-solving ability, and collaborative mindset.
• Commitment to racial, economic, and gender justice with demonstrated cultural competency.

Preferred Qualifications

• Familiarity with the criminal justice landscape in California and/or the Bay Area.
• Genuine passion for administrative excellence and organizational support.
• Residence in the Bay Area is preferred.

Benefits & Perks

• Salary: $70,000-$85,000, depending on years of experience and professional as well as lived experience.
• Benefits: Competitive benefits package including employee medical, vision, dental, chiropractic, acupuncture, LTD, life insurance, EAP, paid holidays, vacation and sick time, and the option to enroll in a 401(k) program. 100% of the employee-only premiums for medical coverage are covered.
• Opportunity to work in a mission-driven, community-focused environment committed to racial and social justice.
• Professional growth and the chance to make a meaningful impact in advancing the organization's mission.