Remote Administrative Assistant - Full time

Position Overview

Remote Administrative Assistant - Full time

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Key Responsibilities

• Create, review and process purchase orders and invoices;
• Create and process travel applications and reimbursements and assist faculty/staff with travel arrangements;
• Maintain budget ledgers;
• Monitor transactions of operating budget for department;
• Monitor due dates for assignments and projects;
• Assist with various department activities and events;
• Answer telephones, screen and transfer calls as appropriate, and/or take accurate messages;
• Compose, type and proofread correspondence and forms;
• Organize and prioritize work;
• Serve as department leave keeper;
• Monitor staff and student timesheet entries in SAP;
• Process paperwork for student employee hires for department;
• Monitor and order office supplies;
• Maintain faculty and staff personnel files;
• May supervise student workers and/or other staff;
• Open, date and distribute mail;
• Greet, screen, and direct visitors as appropriate;
• Perform other duties as assigned.

Required Qualifications

• Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs.
• Knowledge of basic math and bookkeeping.
• Ability to communicate courteously both in speech and writing with internal and external contacts.
• Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports.
• Ability to exercise appropriate independent initiative and judgement.
• Ability to understand, prioritize, and complete verbal and written instructions with attention to detail.
• Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines.
• Ability to develop and maintain accurate and confidential records and files.

Preferred Qualifications

• 2-3 years experience in an Administrative Assistant position with knowledge of university and academic policies and procedures.