Executive Office Assistant

1. Administrative & Office Management

• Greet visitors, answer phones, and manage general company correspondence.
• Schedule meetings, team events, interviews, and training sessions.
• Maintain office supplies and equipment (ordering, stocking, troubleshooting).
• Handle petty cash or minor expense reimbursements if needed.
• Maintain a clean, organized, and professional office environment.

2. Sales Team Support

• Prepare and distribute daily/weekly route sheets or territory assignments.
• Track rep attendance, time in/out, and compliance documentation.
• Ensure new reps have onboarding materials, badges, uniforms, tablets, etc.
• Handle incoming leads, and assign or redirect them to available reps.
• Communicate daily sales goals, updates, and alerts to the field team.

3. Data & Record Management

• Input and update CRM (customer relationship management) data accurately.
• Log daily sales numbers, rep performance, and cancellations/refunds.
• Prepare reports (daily sales, rep averages, territory performance, etc.).
• Maintain personnel files (contracts, IDs, background checks, etc.).
• Process commission reports and assist with payroll prep if needed.

4. Internal Communication Hub

• Serve as a liaison between field managers, reps, and upper management.
• Relay important updates (weather changes, policy updates, schedule changes).
• Help manage group chats, Slack channels, or team communication platforms.
• Help de-escalate customer service issues before they reach upper management.

5. Recruiting & Onboarding Assistance

• Schedule interviews, background checks, and onboarding sessions.
• Prepare orientation materials and assist with training setup.
• Keep recruiting spreadsheets updated and assist recruiters with admin tasks.

6. Special Projects & Leadership

• Support the coordination of team incentives and contests.
• Assist with event planning for company dinners, outings, or award ceremonies.
• Help manage social media or create basic graphics/flyers.
• Act as a culture ambassador — keeping morale high, especially during busy seasons.

Company Description

Strong’s Marketing Group is a high-volume, high-energy sales organization that specializes in door-to-door and event-based direct marketing. We partner with major brands to bring their products and services directly to consumers through face-to-face interaction — both at the doorstep and at live promotional events.

Our business thrives on speed, structure, and field performance, which makes the administrative operation critical to our success. With a rapidly rotating sales force, a wide geographical reach, and constant recruiting, our back office must function as a centralized control center — tracking rep activity, organizing team support, and keeping data and communication clean, fast, and accurate.