Administrative Assistant

Start your career in business operations

Start your career in business operations with a growing environmental engineering firm solving complex challenges across the country.

About TP

PSARA is seeking a motivated, detail-oriented Administrative Assistant to support our Business Manager and serve as a key administrative partner to our Project Managers across the company. This is an early-career role designed for someone with 0–3 years of experience who is looking to learn how a professional services firm operates behind the scenes and grow within a collaborative, purpose-driven organization.

This role is best suited for candidates early in their careers who are excited to build foundational experience in business operations, project support, and internal systems.

Who We Are

PSARA Technologies is an environmental consulting firm specializing in environmental assessments and remediation, water resources engineering, environmental compliance, and industrial hygiene.

We are engineers, geologists, and scientists who enjoy solving complex environmental challenges, simplifying our clients’ lives, and making the world a better place. When we aren’t working, you’ll find most of us doing one of a few things: going on hikes and backpacking trips, cheering on our favorite Cincinnati sports teams, volunteering in our communities, or visiting a local brewery!

Who You Are

• Label: Associate or Bachelor’s degree in Business, Finance, Accounting, Administration, or a related field preferred
• Label: 1–3 years of experience (internships/co-ops/entry-level roles are great)
• Label: Highly motivated, positive, and organized individual with strong attention to detail
• Label: Clear communicator who is professional, responsive, and able to follow-through on deadlines
• Label: Able to multi-task, prioritize, and problem-solve in a fast-paced environment
• Label: Proficient with Excel and other Microsoft office applications, and comfortable learning new software tools
• Label: Some experience with invoicing, timekeeping, or internal business management systems is a plus, but not required

What You’ll Be Doing

• Assist with monthly invoicing processes (pulling reports, preparing draft invoices, tracking status, and supporting internal review)
• Help maintain accurate project setup/details and supporting documentation in internal systems
• Support reporting and documentation needs (Excel reports, reconciliations, internal trackers, and templates)
• Provide project administration support and work closely with Project Managers (maintaining project files, compiling deliverables, formatting, and basic QA/QC checks)
• Provide general office support (supplies, mail, scanning/filing, light reception coverage)

What’s In It For You

• Working in a collaborative, entrepreneurial culture with direct access to senior leadership
• 3 weeks paid time off plus holidays
• Comprehensive benefits program including 401k and health, dental, vision, and life insurance
• Competitive base salary and performance bonuses
• Working directly with company leadership and opportunity to make a meaningful impact
• Professional development and growth opportunities
• Flexible work environment

Job Type

Label: Full-time

Pay

Label: $42,500.00 - $55,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute

Label: Cincinnati, OH 45242 (Required)

Ability to Relocate

Label: Cincinnati, OH 45242: Relocate before starting work (Required)

Work Location

Label: In person