Operations Assistant

Job Description

An oil and gas company in Roanoke, TX is hiring a contract-to-hire Operations Assistant to provide direct administrative and operational support to its VP of US Operations. This is a full-time, onsite position initially, with potential for flexibility once established.

Responsibilities

• provide day to day administrative and operational support to the VP of US Operations;
• coordinate meetings, scheduling, and calendar changes as needed;
• assist with domestic travel arrangements and expense reporting;
• attend meetings as needed and document notes, decisions, and action items;
• track outstanding action items and follow up with the appropriate team members;
• gather information from Operations, Accounting, and other internal departments;
• assist with operational reports, spreadsheets, and basic data analysis;
• create and maintain Excel spreadsheets, including pivot tables;
• help organize the information leadership needs for decision making;
• support projects and operational initiatives from initial request through completion;
• research issues and gather supporting information as requested;
• assist with documentation and information gathering related to active projects;
• collaborate with Operations Managers and other departments at the direction of the VP of US Operations;
• learn and use internal systems, including proprietary tools;
• maintain productivity and independently manage priorities while the VP is traveling;
• take on increasing executive and operational responsibilities as knowledge of the business develops.

Qualifications

• previous administrative, operations support, project coordination, or similar professional experience;
• strong Microsoft Office skills, including Outlook, Word, PowerPoint, and Teams;
• strong Excel skills, including pivot tables and the ability to work with and analyze data;
• excellent written and verbal communication skills;
• strong organizational skills and attention to detail;
• ability to manage multiple priorities in a changing environment;
• demonstrated initiative and follow through;
• ability to work independently without constant direction;
• strong problem solving and critical thinking skills;
• ability to learn and retain new processes and systems;
• comfortable collaborating across departments and levels of an organization.

Preferred

• previous experience supporting management or senior leadership;
• experience in an industrial, oil and gas, construction, engineering, field service, or similar environment;
• project coordination or operations support experience;
• experience working with financial or operational reports;
• interest in developing into broader executive and operational support responsibilities.

Benefits upon permanent conversion

• medical insurance with multiple plan options;
• dental insurance;
• 401(k) plan with a 4% employer match;
• paid company holidays;
• additional flex days.