Construction Project Coordinator

Overview

We are seeking a highly skilled and motivated Construction Project Coordinator to oversee and manage property management construction projects from inception to completion. The candidate will be responsible for the day-to-day management of commercial properties primarily grocery anchored shopping centers. This role also involves overseeing property maintenance, coordinating with tenants, managing expenses, and ensuring compliance with leases. The Construction Project Coordinator will work closely with property owners and other stakeholders to ensure the smooth operation of properties. The schedule for this in-person position is Monday to Friday from 7:30 am to 5:30 pm working at our corporate office located in Key Biscayne, FL. The position requires overnight travel once a month to the Sarasota area (1night/2days or 2 nights/3 days). You will be required to use your own vehicle; auto allowance will be provided and travel costs will be reimbursed. A dependable vehicle is a must. The position requires attendance in biweekly meetings with owner that may extend past 7:00pm. The ideal candidate will be responsible for ensuring that projects are completed on time, within budget, and to the highest quality standards. This role requires strong leadership and excellent communication skills.

Duties

• Lead and manage construction projects, ensuring adherence to timelines and budgets.
• Coordinate with subcontractors, suppliers, and team members to ensure effective project execution.
• Conduct regular site visits to monitor progress and address any issues that arise.
• Prepare and review construction estimates, ensuring accuracy in budgeting and resource allocation.
• Implement project management best practices to enhance efficiency and productivity.
• Maintain clear communication with executive management regarding project status, changes, and challenges.
• Supervision of your assigned maintenance staff and outside contractors and vendors.
• Ensuring that all maintenance is handled in a timely manner and with professional decorum that reflects well on the property owner and Commodore Realty.
• Anticipate future maintenance and construction expenditures and put in motion to get items completed for a fair price as well as in a timely manner.
• Prepare correspondence, RFP’s, Contracts, Service Agreements, default letters, review departments and tenant charge backs.

Skills

• Proven experience in project management within the construction industry.
• Strong proficiency in project scheduling tools
• Excellent time management skills with the ability to prioritize tasks effectively.
• Knowledge of construction management principles and practices.
• Exceptional project coordination abilities to manage multiple tasks simultaneously.
• Strong analytical skills for assessing risks and making informed decisions.
• Ability to build strong relationships with clients, subcontractors, and team members.
• When preparing RFP’s and Contracts, the Property Manager must understand the project completely. If needed, the Property Manager must complete research and/or have conversations with multiple potential bidders and the professionals hired for the project and use what is learned from each conversation to write detailed specifications and use company forms throughout the process.
• Upon receipt of multiple proposals for a project, organize and analyze the proposals to confirm they are all for the specified scope of work and to make recommendations to supervisors. Ensure work is completed correctly and to the highest standards.
• Close out of projects (i.e. drafting/obtaining lien releases/affidavits, warranties, etc.)
• Ensure all punch lists are completed to a professional standard.
• Ensure no liens are filed against the properties.
• Overseeing all construction; pre-construction review, permitting, plan approval, property inspections, manage the general contractor and/or sub-contractors by demanding accountability and highest level of workmanship.
• Ensure that all applicable permits are issued for projects as applicable.
• Maintain an open and a good relationship with every tenant and act as the liaison between the tenant and the contractor.
• Any issues or complaints by tenants must be documented and notify your Supervisor to discuss the proper course of action.
• Handle telephone calls from tenants regarding maintenance issues or problems at the properties.
• Track service requests made by tenants, their employees, or customers/patrons by creating work orders and then assigning the task to the appropriate in-house maintenance technician or outside purveyor. Monitor each work order issued until completion.
• Direct, prioritize and keep your assigned staff operating efficiently.
• Be responsible for assigned maintenance staff timesheets administration for bimonthly payroll processing.
• Oversee Tenant move-ins/move-outs and Tenant build-outs following company procedures, and work with Tenants in productive manner to ensure their buildouts are completed in a manner that fulfills their lease obligation per all applicable codes/laws and will provide them the best opportunity for long term success while also adding value to the space.

Qualifications

• Excellent organizational skills to manage the flow of paperwork and electronic communication and ability to manage multiple tasks efficiently.
• Experience and proficiency in commercial property management is a plus.
• Excellent Communication skills.
• Strong organizational and multitasking abilities.
• Ability to work on-site in Key Biscayne, FL.
• Bachelor's degree in Construction Management, Business Administration, Real Estate, or related field.

Compensation

Compensation: $80,000 per year based on experience

Join our team

Join our team as a Construction Project Coordinator where you can contribute your expertise to exciting projects while fostering a collaborative work environment.

Job Type

Job Type: Full-time

Pay

Pay: From $80,000.00 per year

Benefits

• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location

Work Location: In person