Executive/Administrative Assistant

Position Overview

Express Employment Professionals in Laguna Hills is seeking an Executive Assistant to the President and CEO, and Office Manager for a company in the Property Management industry. Location: Irvine, CA. Salary: $20.00-$24.00 with an alternate pay rate of $30.00-$35.00 per hour.

Key Responsibilities

• Responsibilities: Executive Assistant - Company event and meeting planning and management
• Travel coordination and related bookings/reservations
• Light calendaring for CEO and President
• Prepare correspondence on behalf of the CEO and President to employees, vendors, clients, etc.
• Organizing and binding of important transactional documents
• Act as liaison between employees, CEO and/or President on office personnel issues and company policies
• Coordinate office phone coverage
• Monthly reconciliation of company credit card statement
• Prepare monthly expense reimbursements for executives
• Help maintain company website using Weebly.com
• Track leasing documents for CEO and President's signatures
• Help maintain leasing file folders – both hard copies and electronic
• Attend weekly management team meetings
• Responsibilities: Office Manager - Manage office equipment (troubleshoot, order supplies, maintain contracts and vendor relationships)
• Order and restock office and kitchen supplies as needed
• Prepare packages using FedEx
• Attend monthly IT meetings

Required Qualifications

• Intermediate to MASTER level on Microsoft Office: Word, Excel, and Outlook
• Excellent organizational, motivational, and leadership skills
• Excellent verbal and written communication skills
• Extremely organized with impeccable time management skills
• Ability to prioritize workflow and meet deadlines
• Self-starter with the ability to work independently while being a team player
• California Notary Public Certification is a plus or must be willing to become a Notary Public