HR Assistant

Position Overview

ARE YOU A MULTI-TASKER? If so, this job may be for you... The HR Assistant is responsible for performing clerical tasks within the office to support daily operations. Duties include answering and transferring phone calls to employees, sorting and delivering mail, and greeting visitors when they arrive for meetings with management or sales staff.

Key Responsibilities

• Directing visitors to the correct personnel/office
• Answering customer questions, providing information, taking and processing orders, and addressing complaints
• Answering phone calls and calling customers and vendors to follow up on appointments and deliveries
• Performing administrative duties such as maintaining the employee database and sorting emails for the HR department
• Submitting online job postings, shortlisting candidates, and scheduling job interviews
• Ensuring smooth communication with employees and timely resolution of their queries
• Assisting the HR Director in other duties as needed

Required Qualifications

• Must have at least 1 year of relatable experience
• Excellent verbal and written communication skills to interact clearly with customers, vendors, and employees, with top-notch phone and email etiquette
• Strong organization skills to keep accurate records and retrieve important information quickly
• Time management skills to prioritize and complete a wide variety of tasks throughout the day
• Patience and effective listening skills to interact positively with upset customers
• Interpersonal skills to create a pleasant experience for all customers by being personable and attentive
• Proficiency in Microsoft applications (such as Teams, Word, and Excel)

Preferred Qualifications

• Ability to communicate in Spanish is a plus
• Experience in ADP Workforce or other similar Payroll/HRIS systems is preferred

Benefits & Perks

• Health, Dental and Vision available after 60 days