Associate, AI Program Operations (Educate Texas)

About the position

About Educate Texas

Educate Texas, an initiative of Communities Foundation of Texas, exists to help solve the biggest challenges facing public education. Its vision is for all Texans to have the education they need to earn a sustainable living wage, find a purposeful career, and realize aspirations for themselves, their families, and their communities.

Educate Texas works collaboratively with partners through programs and policies to ensure every Texas student is prepared in school, the workforce, and beyond. Since 2003, Educate Texas has partnered with school districts, institutions of higher education, businesses, community and civic organizations, state agencies, and policymakers to strengthen the public and higher education systems for all Texas students.

Your role

In this role you will provide critical administrative, logistical, and communications support to the Educate Texas AI team. You will help ensure the smooth execution of events, effective stakeholder communication, accurate data tracking, and up-to-date digital and presentation materials that support program goals for the fastest-growing team at Educate Texas.

Responsibilities

• Support program operations for the AI Collaborative portfolio, with a focus on coordination, execution, and follow-through
• Coordinate planning and logistics for convenings, meetings, and related activities, including timelines, materials, registration workflows, and follow-up communications
• Serve as a central point of organization for program communications, managing shared inboxes, responding to routine inquiries, routing requests, and tracking next steps
• Maintain accurate records and tracking for program activities, including timelines, milestones, participation, and organized archives of program assets and materials used for meetings and events
• Collaborate closely with program staff and cross-functional partners to anticipate operational needs, identify gaps, and support smooth execution across initiatives
• Stay informed about emerging AI trends and developments in education, helping surface relevant insights that inform program planning and communications
• Help support the collection of data that will inform the use and adoption of AI across the Texas education ecosystem
• Bring a can-do attitude and flexible work style as EDTX is building a new initiative and the roles and responsibilities may adapt over time

Requirements

• Bachelor’s degree: in education, business administration, public administration, or related field preferred
• 3 or more years: of relevant experience
• Experience coordinating meetings, convenings, or events with strong organizational and follow-through skills.
• Ability: to manage high volume communications, including shared inboxes and stakeholder inquiries.
• Strong written communication skills: and comfort preparing presentations and digital content.
• Proficiency: with CRM/database systems and form or workflow tools (e.g., Salesforce, Jotform).
• Ability: to track data such as attendance, milestones, and participation for reporting needs.
• Comfort troubleshooting routine technical or registration issues and improving processes.
• Curiosity about emerging AI trends and willingness to surface relevant insights.
• A proactive, solutions-oriented mindset suited to a fast-moving, startup environment.
• Effectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service.