Administrative Assistant, Professional Personnel Development Center

Position Overview

The Professional Personnel Development Center (PPDC) is seeking an Administrative Assistant to provide services such as enrollment, record‐keeping, event coordination, and communications for students and outreach participants. Working with the PPDC team in both the Agricultural Extension and Education (AEE) and Workforce Education and Development (WFED) offices, you will support daily office operations and administrative processes. This is a non‐exempt, limited‐term position funded for one year from the date of hire with an excellent possibility of re‐funding. The role is based at Penn State’s University Park campus (rotating between two office locations) with a flexible work arrangement available after the initial onsite training.

Salary Range: $38,300.00 - $55,500.00

Key Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes for PPDC.
• Register students for university courses in LionPath.
• Greet visitors, provide information, and manage inquiries efficiently.
• Advise AEE pre-induction teachers and maintain records for teacher certification.
• Coordinate teacher activities, academic programming events, workshops, and seminars.
• Create and maintain databases, program websites, and listservs.
• Support special events by reserving spaces, developing itineraries, preparing materials, and liaising with vendors.
• Manage mailings, calendars, appointments, meeting schedules, agendas, and minutes.
• Assist in supervising and training wage payroll and work-study employees.
• Maintain inventory, order office supplies, arrange equipment maintenance, and process facility work orders.
• Resolve inquiries and ensure compliance with work unit and University policies.

Required Qualifications

• High School Diploma or GED and two years of relevant experience, or an equivalent combination of education and experience.
• Proficient working knowledge of Microsoft Office 365 and ability to learn job-related software applications.
• Excellent organizational, oral and written communication, and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Proficiency in one or more systems such as WorkLion/Workday, Shop OnLion, LionPath, 25Live, SAP Concur, or SIMBA.

Benefits & Perks

• Competitive Benefits: Medical, dental, vision, and retirement plans.
• Generous vacation time, sick time, and paid holidays.
• 75% Tuition Discounts available for full-time employees (including for a spouse and eligible dependent children up to age 26).
• Additional details and resources available on the Penn State benefits webpage.