Part-Time Administrative Assistant

Position Overview

The primary purpose of the Administrative Assistant is to provide part-time (24 hours a week) administrative support for IIBA's Brentwood immigration legal program. The Administrative Assistant will ensure the smooth running of the office and help improve procedures and day-to-day operations.

Key Responsibilities

• Responsible for office copying, filing, mailing, scanning, as assigned
• Answer incoming calls, in-person reception; assist with ongoing client communications in person, on phone, and by mail
• Responsible for mail, data entry, and appointment scheduling
• Manage office operations, including IT, computers and communications equipment, supplies and equipment, postage and mailing procedures
• Complete Spanish/English document translations
• Assist with legal documents, immigration forms completion and document preparation, under the supervision of attorneys and accredited representatives
• Assist with the maintenance of case files and active case spreadsheets
• Participate in staff development and training.
• Other duties as assigned

Required Qualifications

• Fluent in written and spoken English and Spanish
• Well organized, extremely accurate, attentive to detail, and reliable
• Proficiency in a Windows/PC environment, Microsoft Excel, Google Suite, and able to quickly become proficient in the use of IIBA's immigration law software and database (Cerenade and Box)
• Experience interacting with clients in a professional and helpful manner
• Commitment to serve and compassion for the issues faced by the low-income immigrant community
• Knowledge of immigration laws and procedures preferred

Qualifications

• Work Experience: Minimum 1-year previous administrative experience

Compensation

In the spirit of pay transparency, the salary range for this position is$41,000 – $56,000. Your final salary compensation will be determined based on factors such as skills, education, and/or experience, and geographic location.

Benefits & Perks

• Employer matching 403(B) retirement plan: up to 5% employer contribution
• Insurance: Health, dental, life, vision, chiropractic & acupuncture. Medical and dependent care pre-tax reimbursement accounts.
• Vacation: two (2) weeks of accrued vacation per year with an increase each year.
• Sick Leave including paid family sick time
• Holidays: 15 paid Holidays per year