Sourcing Sr. Account Executive - Hospitality

Position Overview

THIS IS A POSTING FOR A PART TIME CONTRACT ROLE WITH POTENTIAL FOR FULL TIME. This role reports to the Director, Hospitality and plays a critical part in qualifying requests, strategizing profit, sourcing, negotiations, and vendor management. You’ll work closely with teams across Client Services, Creative, Hospitality, and Production while maintaining strong vendor relationships. Our workplace values collaboration – we work from the office 4 days per week to foster relationships and growth. Even if your background isn’t a perfect fit, we encourage your application in our diverse and inclusive environment.

Key Responsibilities

• Reports to the Director, Hospitality.
• Qualifies requests and briefs.
• Develops profit, sourcing, and negotiation strategy.
• Utilizes technology for tracking sourcing and contracted volume.
• Qualifies vendor responses, proposals, contract processes and addendums.
• Serves as the point of contact for vendor destination management meeting requests.
• Works closely with Client Services, Creative, Hospitality, and Production on vendor negotiations, managing vendor performance and generating unique programming ideas.
• Maintains proactive and clear communication with clients and account teams regarding deliverable timelines and responsibilities.
• Oversees accurate program forecasting and updates the business management system with current financials until file handover to operations.
• Assists the Client Services team with managing and planning site inspection documents.
• Arranges brainstorming and creative sessions for destination and programming ideation as needed.
• Maintains final electronic files per company standard operating procedures.
• Prepares and conducts turnover meetings with the assigned Client Services Team.
• Develops and maintains professional working relationships with industry vendors and clients.
• Creates workflows to strengthen collaboration between departments.
• Ensures a high level of accuracy and diligence in all tasks.
• Assists with new business RFPs, RFIs, presentation deliverables, and special projects as assigned.

Required Qualifications

• Knowledge of the MICE Industry.
• 3-5 years' experience in sourcing, negotiating, contracting, and event designing with a hotel, convention center, organization, DMC, Production Company, or 3rd Party Agency.
• Strong computer skills with Excel, Word, and PowerPoint.
• Proficiency in Cvent Sourcing.
• Experience in hotel buying, dealings with travel suppliers, and event support vendors.
• Deep knowledge of hotels and destinations globally, including supplier relationship management.
• Experience in contract negotiations specific to the hospitality industry, ensuring best rates, concessions, and favorable terms.
• A proactive, motivated, and resourceful communicator.
• Candidates with CMP or similar industry certifications are a plus.

Benefits & Perks

• Competitive Compensation: Hiring Rate Minimum: $0.00 hourly, Hiring Rate Maximum: $0.00 hourly
• Robust Benefits: Health care, retirement, vacation, other paid time off and additional offerings as applicable.
• Opportunity to transition into a full-time role.
• Dynamic work environment with growth and developmental opportunities.
• Collaborative office culture (working from the office 4 days per week).