Business Office Manager at Trilogy Health Services, LLC Louisville, KY

Business Office Manager job at Trilogy Health Services, LLC. Louisville, KY.

Plans, supervises and coordinates the business office operations of the health campus. Oversees AR/AP, Payroll and billing for the health campus in accordance with current accounting principles and in conjunction with company policies and procedures.

Duties and Responsibilities:

• Oversees and supervises the business office staff and administrative functions for the health campus.
• Establishes and maintains filing systems for accounts receivable, accounts payable, resident information, personnel information, etc.
• Ensures daily and weekly Key Statistics Reporting is completed timely and accurately per policies and procedures.
• Creates and sets-up new residents in the Accounts Receivable system.
• Provides back-up assistance for AP/Payroll functions.
• In conjunction with the Executive Director, supervises the processing of accounts payable and payroll within the required deadlines.
• Manages the set-up and maintenance of resident’s files in accordance with company standards.
• Manages setting up new residents in the Accounts Receivable system.
• Maintains census records in Accounts Receivable system for accurate billing.
• Manages month-end billing processes for all payer classes in an accurate and timely manner according to monthly AR calendar.
• Assists with posting payments received appropriately to the correct resident account/cash receipt journal.
• Reconciles cash receipts journal to the monthly deposit log; send a copy to the Home Office at each month end.
• Supervises and maintains resident files and resident trust accounts. Records deposits, make payments as appropriate, reconciles the resident trust account monthly, and sends a copy of the reconciliation to the Home Office. Allocates interest earned to the resident accounts timely and accurately. Issues resident trust statements in accordance with regulations.
• Monitors and collects accounts receivable. Prepares monthly report for quarterly AR reviews with Executive Director and Business Office Support.
• Supervises the scheduling of office personnel, work assignments, etc.
• Assists in the standardization of the methods in which work will be accomplished.
• Ensures consistent adherence to established procedures for cost control regarding supplies and purchase order policies and procedures.
• Monitors, maintains and ensures office supplies inventory. Inventories supplies to provide an adequate but not over-stocked inventory.
• Attends and participates in annual company required in-service training programs.
• Minimal travel including overnight stay as necessary.