Maintenance Operations Coordinator

Maintenance Operations Coordinator

Location: Miami, Florida

Reports To: Maintenance Operations Manager

Hourly rate: $28-$30

Position Overview

The Maintenance Operations Coordinator is a key contributor to the day-to-day efficiency of the maintenance shop. This role supports operations by managing parts inventory, coordinating with technicians and vendors, and ensuring accurate tracking of equipment and materials. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. Experienced with Microsoft - Excel, PowerPoint, Outlook, Word. A valid driver's license is required.

Key Responsibilities

• Manage and maintain inventory levels of GSE parts and equipment, including cycle counts and physical inventory audits
• Track usage trends and forecast inventory needs to support uninterrupted operations
• Coordinate with vendors and suppliers to ensure timely delivery of parts and materials
• Maintain accurate documentation, including purchase orders, packing lists, invoices, and cost allocation to work orders
• Perform local parts runs using a company vehicle as needed
• Organize and maintain inventory storage areas for accessibility, accuracy, and security
• Prepare reports and provide operational insights to management
• Utilize and maintain maintenance and inventory management systems (CMMS) with a high level of accuracy
• Oversee Bills of Lading, ensuring accuracy of all equipment entering and leaving the shop
• Partner closely with maintenance technicians and leadership to support daily shop operations and workflow
• Identify and implement process improvements to reduce downtime and increase operational efficiency
• Ensure compliance with safety standards, regulatory requirements, and proper handling/recycling of hazardous materials
• Support asset documentation and maintain equipment manuals
• Coordinate with corporate departments to ensure data integrity and accurate cost allocation
• Manage the chargeback process, collaborating with technicians and leadership to ensure timely and accurate billing
• Assist with equipment tracking, location management, and physical unit counts
• Provide general administrative support, including answering calls, handling mail, filing, and other office duties
• Support ad hoc projects as needed

Qualifications

• High school diploma or GED: required
• Proficiency in Microsoft Office: (Excel, Outlook, Word, PowerPoint)
• Strong organizational and analytical skills: with high attention to detail
• Excellent written and verbal communication skills: required
• Ability to multitask: and perform effectively in a fast-paced environment
• Strong interpersonal skills: with the ability to work cross-functionally

Additional Requirements

• Valid driver’s license: required
• Ability to work in both: office and shop environments

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About the Company:

Lingo Staffing