Executive Assistant / Operations Manager

Please Read Before Applying

• This role is fully in-person.
• The ideal candidate naturally takes initiative.
• If you prefer clear task lists, close supervision, or waiting to be assigned work, this will not be a good fit.
• If you like figuring things out, jumping in, and making things run better without being asked, keep reading.

About USA Supply Source

USA Supply Source is a stable, established business that operates with a startup mindset. We move quickly, adjust often, and value people who take ownership. We are looking for someone who wants to be involved in the day-to-day reality of running a business and be trusted to help move it forward in all areas.

The Role

This is not a typical Executive Assistant role.

As Executive Assistant / Operations Manager, you will work closely with leadership while also owning core administrative and operational responsibilities. You will manage a team of virtual assistants, coordinate with executives and business partners, and step into important projects as they come up.

You will have strong visibility into what is happening across the business and are expected to act on it. The goal is simple. Keep things moving, remove friction, and make the business run more smoothly.

What You’ll Do

• Support executives with both administrative and operational needs
• Manage and lead a team of virtual assistants
• Keep priorities, follow-ups, and projects on track
• Coordinate communication between leadership and partners
• Spot gaps or inefficiencies and take ownership of fixing them
• Step into new projects as the business evolves

Who This Is For

• You are proactive and self-directed
• You enjoy responsibility and follow-through
• You are organized, thoughtful, and calm under pressure
• You communicate clearly and professionally with executives
• You are comfortable managing remote teams

Why This Role Matters

You will be trusted with real responsibility and real access. This role has influence and impact. When you do your job well, everyone feels it.

How to Apply

Along with your resume, include a short note answering the following question:

What would make you leave this role within the first year?

Applications without this answer will not be considered.

Job Type

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• Flexible schedule

Application Question(s):

• What makes you stand out compared to other applicants?
• Rate your organization and project management on a scale of 1-10 without using a round number. (9.99 is the highest)
• Are you familiar with using formulas in Google Sheets?

Work Location:

In person