Accounting Clerk / Administrative Assistant at Get It Recruit - Executive Saint Louis, MO

Accounting Clerk / Administrative Assistant job at Get It Recruit - Executive

Saint Louis, MO. We are seeking a detail-oriented and organized Accounting Clerk / Administrative Assistant to join our team in a part-time capacity. In this dual-role position, you will provide essential support to our Chief Financial Officer (CFO) and Chief Operating Officer (COO) by managing key accounting tasks and delivering high-level administrative assistance. Your ability to efficiently handle a diverse range of responsibilities in a fast-paced environment will be vital to our success.

Responsibilities:

Accounting Duties (50%):

• Oversee accounts payable (AP) and accounts receivable (AR) processes, including invoicing, tracking payments, and following up on overdue accounts.
• Conduct monthly bank reconciliations and resolve any discrepancies that arise.
• Process supplier invoices, ensuring timely and accurate payments while maximizing early payment discounts when available.
• Generate and distribute financial reports such as balance sheets, income statements, and cash flow statements.
• Assist in audit preparations by providing necessary financial documentation and information.
• Ensure compliance with accounting policies, procedures, and relevant regulations.
• Maintain accurate financial records and perform data entry tasks related to accounting.

Administrative Duties (50%):

• Provide executive support to the CFO and COO by managing calendars, scheduling meetings, and handling various administrative tasks.
• Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.
• Assist in preparing presentations, reports, and financial summaries for both internal and external meetings.
• Handle confidential information with discretion, ensuring the security and confidentiality of financial and company data.
• Facilitate communication between the executive team and other departments, clients, and stakeholders.
• Conduct research and gather data to support decision-making processes for the CFO and COO.
• Perform other administrative duties as needed to support the effective functioning of the leadership team.

Job Qualifications:

• High school diploma or equivalent; additional coursework in accounting or administrative support is preferred.
• Experience in accounting, bookkeeping, and/or executive assistant roles is required.
• Proficiency with accounting software (NetSuite preferred) and office productivity software (Microsoft Office, Google Workspace).

Skills:

• Strong attention to detail and excellent organizational abilities.
• Outstanding communication skills, both written and verbal.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of integrity, professionalism, and confidentiality.
• Strong problem-solving skills and the capacity to work independently as well as part of a team.

Work Requirements:

• Hours: This is a part-time position, typically requiring 20-25 hours per week.
• Environment: Office setting within our headquarters.
• Equipment: Use of standard office equipment, including computers, printers, and accounting software.
• Physical Demands: Primarily a sedentary role, with occasional lifting of office supplies up to 20 pounds.
• Flexibility: Ability to adjust working hours as needed to meet deadlines and support the CFO and COO during peak periods.

Employment Type:

Full-Time

Salary:

$ 20.00 25.00 Per Hour