Marketing & Administrative Coordinator

Position Overview

Location: Phoenix, AZ (In-person, hybrid 3+ days/week) | Reports to: Director of Programming & CEO | Type: Full-time

PHX FWD is a founder-led organization helping software companies win. We’re uniting and accelerating Phoenix’s software ecosystem through coaching, capital, and community to make Phoenix a top software city by 2035. We’re a small, fast-moving team with big ambitions. If you love marketing, events, and community, and you’re highly organized with a get-it-done attitude, this role is a unique opportunity to play a key part in helping founders build great companies.

As the Marketing & Administrative Coordinator, you will support the execution of PHX FWD’s marketing, events, and community operations. From content distribution and event coordination to website updates and podcast publishing, this role blends creativity with precision—ideal for someone who thrives on details and loves to make things happen.

Key Responsibilities

• Marketing & Content:
  • Execute content distribution across channels including LinkedIn, email newsletters, Slack, and more
  • Support event promotion by building workshop and community event pages (Luma, Squarespace)
  • Publish and distribute PHX Founders Podcast episodes by writing show notes, uploading episodes, and sharing across platforms
  • Repurpose long-form video content into clips for social media
  • Assist with simple design tasks and visual assets using Canva or Figma
  • Manage website updates and maintain brand consistency
  • Capture content at events to share on LinkedIn
• Events & Community Coordination:
  • Coordinate logistics and provide in-person, day-of support for bi-weekly workshops, mastermind meetings, monthly Pitch Practice sessions, monthly Founder Fridays, quarterly community events, annual Founders Retreat, and other events as needed
  • Send and manage calendar invites, RSVP lists, and event communications
  • Ensure smooth on-site execution and an excellent attendee experience
  • Act as a connector by getting to know community members by name and company
• Administrative Support:
  • Provide administrative and scheduling support to the CEO and Director of Programming
  • Oversee invoicing, billing, and collections with members and partners
  • Anticipate team needs and maintain organized systems for events, communications, and content workflows
  • Support coordination across partners, coaches, and community members

Required Qualifications

• Experience & Skills: 2–3 years of marketing experience (content, social media, email, or community marketing); 1+ year of administrative support experience; 1+ year of event coordination or on-site event experience; experience using AI tools for social media; strong writing and copy editing skills; comfortable with video clipping and creating simple visual assets; familiar with making basic website updates (Squarespace preferred); confident public speaker; highly organized, detail-oriented, and proactive; and a passion for working in dynamic, in-person environments.
• Tools You’ll Use: Slack, LinkedIn, G Suite, Squarespace, Asana, Luma, HubSpot, Canva / Figma.
• Mindset: Passionate about PHX FWD’s mission to make Phoenix a top software city; thrives in a small, entrepreneurial setting; anticipatory and dependable, always thinking two steps ahead.

Benefits & Perks

• Work closely with top software founders and community leaders in Arizona
• Be part of a fast-growing movement shaping the future of Phoenix software
• In-person collaboration (3+ days/week) with hybrid flexibility
• Engage in meaningful, mission-driven work with tangible community impact