Event and Marketing Coordinator at City of Corinth Corinth, TX

Event and Marketing Coordinator job at City of Corinth. Corinth, TX.

Pay: $2,319.20 min to $2,782.40 mid

Under general supervision of the Communications & Marketing Manager, this position plans, creates, develops and implements recreational, social and informational programs, services, and activities for all ages and interests in the community.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Plans, creates, supervises, and executes large-scale special events, including but not limited to logistics and volunteer/staff scheduling; resource and inventory management; emergency planning and coordination; sponsorship and donation acquisition.
• Serve as a liaison between city departments, business owners, and vendors in the coordination of special events. Assist organizations through the special event permit process for festivals, parades, fun runs, triathlons, bike races, public events in parks, and more. Assist organizations who require a City Council, board, or committee approval.
• Researches and implements new community events and activities and cultivates new sponsorships and partnerships.
• Oversees budget for all special events-related expenditures and revenues; Creates purchase orders and processes contracts, agreements, and invoices for costs, supplies, and equipment; maintains proper financial records in accordance with City policies.
• Prepares reports, performance measures, and other illustrative materials, factual and/or statistical, as required or requested by management.
• Manages relationships with a variety of vendors including food vendors, equipment rental agencies, disc jockeys, and other event-related service providers; seeks quotes and bids for a variety of services.
• Negotiates and coordinates event contracts with vendors; obtains required license agreements and permits for each event; ensure compliance with applicable standards.
• Serves as project lead for development, execution, and analysis of communications, marketing, and outreach efforts for Special Events, including development of effective messaging, content strategy, and scheduling for various print, digital, and engagement platforms.
• Maintains professional level of confidentiality concerning matters of a sensitive and official nature, i.e., documents, correspondence.
• Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Maintains the integrity, professionalism, values and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Cooperates with co-workers professionally to accomplish work efficiently and effectively.
• Has regular, predictable attendance; attendance is a factor in continued employment with the City.
• Performs other duties as assigned or required.

Education and Experience:

• Bachelor’s degree in Recreation, Public Administration or related field from an accredited college or university,
• And two (2) years of experience in project management, marketing, event planning, or recreation;
• Supervisory experience;
• Or any combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the duties and responsibilities of the job.

Licenses or Certifications:

Must have a valid driver license prior to employment. (Must obtain Texas Class C driver license within 30 days of hire per State law.)

REQUIRED KNOWLEDGE OF:

• Communications and marketing principles, practices, and implementation methods.
• Professional standards for business correspondence, writing, spelling and grammar.
• Software programs including Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint), publishing programs (i.e., Publisher), document management software (i.e., Laserfiche).
• Knowledge of community and local geography.
• Principles and practices of administrative management, including personnel rules, cost accounting, budgeting, procurement, contract management, and employee supervision.
• Knowledge of event planning methods and strategies.
• Advanced written and verbal communications.
• Customer service standards and protocols.
• City organization, operations, policies and procedures.
• City policies, rules and regulations governing public events and community programs.
• Principles of record keeping and records management.

REQUIRED SKILL IN:

• Ability to direct and manage the work of others.
• Ability to keep records and complete forms accurately.
• Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
• Reading, analyzing, and interpreting complex documents and re-writing them in a “user friendly” format.
• Basic Office/Clerical skills will be necessary including but not limited to copying, scanning, filing, organizing, utilization of basic Microsoft Application suite (Word, Excel, Power Point, SharePoint, Teams.
• Responding effectively and promptly to the most sensitive inquiries or complaints from customers, regulatory agencies, and members of the business community in a courteous and tactful manner.
• Writing general articles and correspondence.
• Writing speeches and articles for publication that conform to prescribed style and format.
• English communicative skills, both oral and written to include spelling, grammar and punctuation.
• Typing with speed and accuracy (40 correct words per minute preferred), and maintaining electronic files.
• Planning and coordinating projects, managing multiple projects at one time.
• Presenting information to top management, public groups, and/or boards of directors effectively.
• Establishing and maintaining cooperative working relationships with general public, City employees, officials, neighborhood groups, media.
• Using initiative and independent judgment within established procedural guidelines.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating a personal computer utilizing a variety of business software.
• Working independently and as a team member, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.

PHYSICAL DEMANDS / WORK ENVIRONMENT:

• Work is performed in a standard office environment, and outdoors at City facilities and venues.
• May work evenings and weekends as needed.
• Ability to lift/carry twenty-five (25) pounds, bending, stooping, and reaching as needed to file; sitting and/or standing for extended periods of time.