Sales & Operations Coordinator

Position Overview

NextGen Security, LLC is looking for an energetic Sales & Operations Coordinator to join their fast-growing team in Dallas, TX. This full time employee role supports the sales team and operations by managing documentation, coordinating pre-qualification and project kick-off tasks, and assisting with AIA pay applications and lien waivers. In this position, you will work in the office Monday-Friday from 8:30 AM – 5 PM, with remote work available upon request.

Key Responsibilities

• Manage onboarding package distribution and ensure timely return of information by coordinating with AR and new customers.
• Oversee required pre-qualification documentation, collaborating with HR, Safety, IT and other departments as needed.
• Assist in coordinating internal project kick-off meetings.
• Own the project booking process to ensure all documentation is accurate and complete.
• Track project booking and follow-up with sales regarding any missing documentation.
• Serve as the liaison between sales and accounting on escalation matters.
• Create AIA (American Institute of Architects) pay applications and assist with lien waivers (Conditional, Unconditional, etc.).
• Submit AIA pay applications and lien waivers to the appropriate AP Inboxes and/or AP Portals.
• Support the organization of pay applications, waivers, and contracts.

Required Qualifications

• Excellent written and verbal communication skills for effective interaction with customers and internal teams.
• A positive attitude with a willingness to interact professionally with customers, co-workers, and other personnel.
• Ability to manage multiple projects simultaneously with strict attention to detail.
• Commitment to integrity and adherence to company standards and procedures.
• BA/BS degree or equivalent work experience.

Benefits & Perks

• An awesome, collaborative culture.
• Compensation based upon background and experience.
• Full benefits package.
• Vacation.
• Cellphone Allowance.