Event Logistics Coordinator Jacksonville

Position Overview

At The Memoir Agency, we craft immersive experiences that transport audiences beyond their everyday reality. As part of our team, you will help shape unforgettable moments through dynamic storytelling and innovative design. The On-Site Logistics Coordinator manages inventory and coordinates transportation, distribution, and delivery of all assets arriving and departing from event venues. This role requires exceptional organization, attention to detail, and a passion for collaborative, fast-paced work.

Key Responsibilities

• Receives, processes, and organizes all materials and equipment upon arrival.
• Leads the setup of Back-of-House (BOH) spaces used for Load-in, Run of Show, and Load-out, including tent builds, shipping container placements, and asset storage.
• Ensures adherence to Load-In & Load-Out Standards to prevent loss or damage of materials.
• Monitors that work areas remain clean, organized, and free of hazards.
• Assists in maintaining and storing equipment, tools, and materials by completing daily and weekly inventory reports.
• Participates in pre-shift and post-shift meetings to align logistics with broader event goals.
• Works closely with build leads to distribute assets effectively.
• Monitors stock levels of essential materials and communicates shortages to the Producer of Owned Events or Director of Assets & Logistics.
• Creates guidelines for maintaining back-of-house areas during events.
• Oversees packing and palletizing at the end of events.
• Performs other duties as assigned.

Required Qualifications

• 1-2 years of experience in event logistics.
• Knowledge of logistics, site setup, and asset management.
• Forklift Certification is required.
• Proficiency and confidence in using basic power tools and hand tools.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Strong record keeping and computer system skills.
• Ability to complete physically demanding tasks, including standing and/or walking for long periods.
• Ability to work outside in various weather conditions (heat, rain, cold temperatures).
• Ability to lift objects up to 50 lbs (reasonable accommodations can be made for differently-abled individuals).
• Excellent team collaboration and effective communication skills.
• Strong written and verbal communication skills.
• Critical thinking and problem-solving abilities.

Benefits & Perks

• Compensation: Hourly rate $30. Higher rates may be offered for candidates with significant experience.
• Payment: Payments will be made weekly.
• Work Schedule: Temporary full-time position, 5 days a week including weekends.
• Dates: September: 8th-19th, November: 1st-14th, January: 1/6/26 - 1/16/26.