Accounting Clerk

Position Overview

Our team is seeking detail-oriented Accounting Clerks/Billing Coordinators to support year-end billing and invoicing processes for our real estate portfolio. This temporary project centers on tenant accounting, communication, and reconciliation tasks. The ability to manage a high volume of email communications and a strong orientation to detail is a must.

Responsibilities: Key Responsibilities

• Act as an internal liaison with leasing, property management, regional counsel, and third-party lease administration teams.
• Review and process tenant year-end Common Area Maintenance (CAM) and real estate tax billings.
• Abstract lease notes and manage records for tenant vacancies.
• Support internal requests for lease interpretation, financial calculations, and supporting documentation.
• Review monthly rent rolls and monitor tenants awaiting rent commencement.
• Process and notify tenants of changes to rent, CAM, real estate tax, and other charges.
• Review and assess late fees.
• Generate and distribute quarterly statements and year-end bills via email.
• Provide due diligence documentation as needed.
• Maintain accurate tenant accounts, post rent and other charges, and manage collections.
• Communicate with tenants regarding outstanding balances, payment plans, disputed charges, and account reconciliations.
• Research and apply unapplied cash balances.
• Prepare tenant demand and default notices and set up/manage payment plans.
• Identify accounts for write-offs and assist legal collections process.
• Generate routine A/R management reports.
• Build and maintain productive relationships between the landlord and tenants.
• Perform additional duties as assigned.

Requirements: Required Qualifications

• Experience supporting billing or accounting operations (preferably in real estate or property management).
• High attention to detail and ability to manage high-volume email correspondence.
• Proficiency with MS Office (Excel, Outlook).
• Strong organizational, analytical, and communication skills.
• Experience with year-end billing or CAM reconciliations a plus.