Temporary HIM/Medical Records Coordinator - 34th St

Position Overview

Clinica Sierra Vista, one of the largest Federally Qualified Health Centers in the nation, is seeking a dedicated HIM/Medical Records Coordinator. In this role, you will analyze and maintain electronic medical charts, process requests such as subpoenas and Release of Information (ROI), and ensure compliance with HIPAA and applicable state, federal, and local laws. You will play a vital role in supporting accurate patient data management while upholding our inclusive culture that values diversity, respect, and human rights.

Key Responsibilities

• Uphold Clinica Sierra Vista’s policies, HIPAA guidelines, and compliance with all relevant regulations.
• Generate barcodes in the EPIC EMR system to identify patient data and analyze electronic charts for accuracy and completeness.
• Utilize the OnBase scanning module to scan batches of medical record documents and upload them for indexing.
• Process documents using the OnBase Production module, ensuring proper indexing in EPIC EMR for end-user accessibility.
• Manage the EPIC ROI module to handle various Release of Information requests by verifying requestor details and inputting required data.
• Determine Medical Records Billing flow (e.g., “Do Not Bill,” “Pre-Pay,” “Post-Pay”) and enter necessary billing and release information.
• Identify release types and process authorization documents, including their descriptions and expiration dates.
• Filter and generate outputs of EMR reports to fulfill requests and track comments, dates, and priorities in the ROI module.
• Monitor and update the status of ROI requests to maintain HIPAA compliant records.
• Generate and electronically save Medical Records Invoices using EPIC Letters Modules, ensuring data accuracy.

Required Qualifications

• High School Diploma required.
• Experience with EMR systems; EPIC experience is preferable.
• Minimum typing speed of 35 WPM and proficient computer skills, including Microsoft products and Outlook.
• Excellent verbal and written communication skills with strong attention to detail and organizational abilities.
• Demonstrated customer service skills including empathy, patience, and technical knowledge.
• Ability to work effectively in a team-oriented environment and meet deadlines.
• Prior experience in a community clinic setting preferred.
• Bi-lingual: English and Spanish.
• Capability to handle multiple tasks in a busy environment.
• Flexibility to work evenings, weekends, and at multiple clinic sites.
• Valid CA Driver’s License and proof of insurance.
• Must comply with Clinica Sierra Vista's employee health/immunization requirements or provide a valid exemption.

Benefits & Perks

• Competitive pay which matches your abilities and experience.
• Health coverage for you and your family.
• Generous number of vacation days per year.
• A robust wellness plan and health club discounts.
• Continuing education assistance to further develop your talents.
• 403(B) plan with company matching.