Remote Healthcare Administrative Professional

Administrative Assistant Intermediate Healthcare

The Department of Radiology is seeking a qualified Administrative Assistant to provide administrative support for the PET Center.

The successful candidate will bring the knowledge, skills, and experience needed to deliver high-quality administrative support in an academic environment. This role requires strong attention to detail and accuracy, excellent planning and organizational skills, strong written communication, and a commitment to outstanding customer service. This position supports a fast-paced operation with shifting demands. The Administrative Assistant must be adaptable, able to work effectively under pressure and meet deadlines, and skilled at building positive working relationships with faculty and staff across the department, college, and University to support a collaborative team environment.

This position will report functionally to the Director of PET and administratively to the Radiology Research Administration Manager.

Your Responsibilities

• Provide general administrative and office support for the PET Center/lab, including updating and formatting CVs in Elements.
• Assist with coordinating group hosting activities and related logistics such as reserving rooms and setting up virtual/hybrid meeting links (Teams/Zoom). Arranging catering/refreshments in accordance with unit policies. Preparing welcome materials and communicating logistics before and during the visit.
• Order laboratory and office supplies via MMarketsite, internet vendors, and purchase orders; coordinate with faculty, staff, and grant managers to confirm and assign appropriate funding sources; maintain complete supporting documentation for reconciliation.
• Reconciliation: Perform monthly reconciliation of P-card activity and encumbrances for assigned departmental accounts; Travel & Reimbursements: Assist faculty, staff, and students with travel planning and booking (airfare, lodging, registration) and prepare reimbursement requests in accordance with University and departmental policies using Concur.
• Records Management/Filing: Build and maintain organized hard-copy and electronic filing systems for orders, grants, and publications; support PIs with uploading publications to PubMed Central (PMCID) and maintaining MyNCBI accounts.
• General Clerical Support: Answer and route phone inquiries, take messages, maintain calendars, coordinate and schedule meetings, prepare agendas and take meeting minutes, and submit facilities and HITS/IT tickets as needed.
• Perform other related duties assigned to support PET Center operations and priorities.

Education

Education: Bachelor's Degree in business or related field and 2-4 years of experience, or equivalent combination of education and experience.

Qualifications

• The candidate must have excellent computer skills including Microsoft office suite, Word, Excel, Access, PowerPoint, Adobe Acrobat and OneNote.
• Experience in Field: 4 years or more in Research Administration is preferred. Experience in high-traffic, multi-constituency office management strongly desired.
• Experience with systems/applications: thorough understanding of Excel is required. Wolverine Access, &/or Business Objects equivalent, M-Stat and Access database strongly preferred.
• Experience at UM: Knowledge of University of Michigan policies and procedures is strongly preferred.

Additional Information

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Title

Administrative Assistant Intermediate Healthcare

Admin Asst Inter Healthcare

Full/Part Time: Full-Time

Regular/Temporary: Medical School Administration