Executive/Administrative Assistant

Assistantly3 months ago
Irvine, California
Remote
Full-time
Junior Level (1-3 years)

Job Description

Position Overview

This is a Full Remote job available from: Philippines. Join the vibrant unicorn community at Assistantly, where you’ll have the chance to unlock your potential for meaningful career advancement and personal development. Enjoycompetitive compensationand a supportive environment designed for your success. We are seeking a skilled Executive Assistant to provide high-level administrative support for executives and teams. If you're detail-oriented, proactive, and thrive in a fast-paced work environment, we’d love to consider you for this exciting opportunity.

Key Responsibilities

  • Manage calendars, schedule meetings, and coordinate appointments for executives and team members.
  • Organize travel arrangements, prepare itineraries, and handle expense reports.
  • Handle confidential information with discretion and professionalism.
  • Assist with email management, communication follow-ups, and inbox organization.
  • Support project coordination and task tracking across departments.
  • Prepare meeting agendas, take minutes, and summarize action items.
  • Conduct online research and prepare reports or documents as needed.
  • Provide general administrative support to executive leadership and internal teams.

Required Qualifications

  • 2+ years of experience as an Executive Assistant or in a similar administrative role.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Tech-savvy with proficiency in Google Workspace, Microsoft Office, and task/project management tools.
  • A self-starter who is resourceful, adaptable, and able to work independently.
  • Experience working in dynamic environments is preferred.

Benefits & Perks

  • Competitive pay above market rates
  • Paid Holidays and PTO
  • Part-time or Full-time positions tailored to your availability
  • Performance, Tenure, and Health & Wellness bonuses
  • Opportunities for professional development within the Assistantly community
  • Be part of a vibrant and supportive community of professionals

Required Skills

Confidential Communication
Google Workspace
Calendar Management
Expense Reporting
Project Coordination
Travel Arrangements
Email Management
Microsoft Office
Task Tracking