Executive/Administrative Assistant
Assistantly3 months ago
Irvine, California
Remote
Full-time
Junior Level (1-3 years)
Job Description
Position Overview
This is a Full Remote job available from: Philippines. Join the vibrant unicorn community at Assistantly, where you’ll have the chance to unlock your potential for meaningful career advancement and personal development. Enjoycompetitive compensationand a supportive environment designed for your success. We are seeking a skilled Executive Assistant to provide high-level administrative support for executives and teams. If you're detail-oriented, proactive, and thrive in a fast-paced work environment, we’d love to consider you for this exciting opportunity.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments for executives and team members.
- Organize travel arrangements, prepare itineraries, and handle expense reports.
- Handle confidential information with discretion and professionalism.
- Assist with email management, communication follow-ups, and inbox organization.
- Support project coordination and task tracking across departments.
- Prepare meeting agendas, take minutes, and summarize action items.
- Conduct online research and prepare reports or documents as needed.
- Provide general administrative support to executive leadership and internal teams.
Required Qualifications
- 2+ years of experience as an Executive Assistant or in a similar administrative role.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Tech-savvy with proficiency in Google Workspace, Microsoft Office, and task/project management tools.
- A self-starter who is resourceful, adaptable, and able to work independently.
- Experience working in dynamic environments is preferred.
Benefits & Perks
- Competitive pay above market rates
- Paid Holidays and PTO
- Part-time or Full-time positions tailored to your availability
- Performance, Tenure, and Health & Wellness bonuses
- Opportunities for professional development within the Assistantly community
- Be part of a vibrant and supportive community of professionals
Required Skills
Confidential Communication
Google Workspace
Calendar Management
Expense Reporting
Project Coordination
Travel Arrangements
Email Management
Microsoft Office
Task Tracking