Special Services and Mental Health Administrative Support Specialist

Position Overview

Special Services and Mental Health Administrative Support Specialist is a Schedule: Part Time position responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking, and organizing special services materials; performing data entry; managing the inventory system; ordering; and sorting materials, as well as handling requests for information between agency stakeholders and external partners such as physicians and school districts.

The Hamilton County Educational Service Center is an Equal Opportunity Employer committed to providing high quality services without discrimination.

Key Responsibilities

• Responsibilities: Adhere to the Mission and Vision of Hamilton County ESC.
• Support recordkeeping and data entry for the Special Services and Mental Health Departments.
• Utilize a working knowledge of the Positive Behavior Intervention Support model to implement appropriate supports with fidelity.
• Apply an understanding of universal design and best practices in early childhood classrooms.
• Collect, share, and upload documentation in a timely manner while ensuring data accuracy in the Child Plus system.
• Research, place, create, and track requisitions, collaborating with internal departments for future fiscal planning.
• Manage and track Special Services inventory.
• Make, distribute, and track visual supports (e.g., social stories, personal schedules, visual behavior rings) as approved by coordinators.
• Demonstrate a broad understanding of IDEA services in support of program initiatives.
• Perform other duties as assigned.

Required Qualifications

• Education: High School diploma.
• Experience Required: Minimum 3–5 years of experience working in early childhood settings; experience in special education is preferred.
• Strong written and verbal communications and organizational skills.
• Strong technology literacy.
• Excellent problem solving skills and the ability to work independently.
• Reliable transportation and valid car insurance.