Administrative / Operations Assistant (Miami, FL | Onsite)

Administrative / Operations Assistant (Miami, FL | Onsite)

Own the details. Keep the engine running. Grow into leadership.

Why This Role Matters

We run a fast-moving global parts business. Accuracy in accounting, purchasing, and shipping keeps Diesel Pro Power running smoothly — every dollar, part, and document depends on it.

As Administrative / Operations Assistant, you’ll own the details that keep our operations friction-free. If you thrive on structure, accountability, and growth, this is your chance to step into a critical role with a clear path to management.

What You’ll Do

Accounting Support (your first priority)

• Reconcile invoices, POs, and receipts daily.
• Flag discrepancies immediately — transparency matters.
• Keep accounts payable clean and current.

Purchasing Support (your second priority)

• Track every open PO until closed.
• Keep vendors updated — no one should chase us for status.
• Maintain clear, organized purchasing docs for the team.

Shipping & Logistics (learn and grow)

• Learn our shipping workflows and systems.
• Step in to process labels, docs, and hand-offs when needed.
• Support projects that improve speed, accuracy, and efficiency.

What Success Looks Like

• Zero backlog: invoices and POs reconciled daily.
• Fast answers: vendor inquiries handled same day.
• Proactive ownership: problems escalated, not hidden.
• Trusted reliability: your Ops Manager never has to ask twice.
• Growth: within 12 months, you can independently cover purchasing or shipping.

What We’re Looking For

• College degree or equivalent
• Solid understanding of accounting basics and financial docs.
• Highly organized — people trust you because nothing slips.
• Proficiency with Excel, Word, and Outlook (or quick to learn).
• Clear communicator — respectful, concise, professional.

Attributes That Win Here

• Dependable: if you say you’ll do it, it’s done.
• Detail-obsessed: you catch errors others miss.
• Calm & adaptable: pressure doesn’t throw you off track.
• Growth-minded: hungry to learn, ready to step into bigger shoes.

Why Diesel Pro Power?

We’re more than a business — we’re a global partner providing simplified systems, quality products, and unwavering support for customers around the world.

At Diesel Pro Power, you’ll find:

• A disciplined, results-oriented culture where performance is respected.
• A clear growth path — prove yourself here, and you’ll move up within 18–24 months.
• Competitive salary + full benefits through TriNet.
• A team that values precision, accountability, and continuous improvement.