Receptionist and Administrative Assistant

Who we are

RJI CPAs is proud to be recognized by Forbes 2021’s “America’s Best Tax Firms”, OC Business Journal 2022’s “Best Places to Work”, and Inside Public Accounting 2022’s “Fastest Growing Firms” and “Top 400 Firms”. Over the past 40 years, we have built our reputation as trusted advisors with creative solutions to complex tax, audit, and accounting business challenges. We work in partnership with our domestic and international clients to strengthen their businesses.

We're problem solvers. We're calculated risk takers. We strive to create a unique and rewarding environment for our employees to continually challenge themselves in a collaborative environment that values the team. Also, we always encourage work/life balance for our team to enjoy what life has to offer.

Our employees represent our commitment to diversity and inclusion with over 50% women and over 80% multi-cultural team members. We enjoy giving back to the community and plan group outings to focus on supporting these important initiatives. We also just love to have fun together as a team, including attending baseball games, bowling nights, taking a boat cruise around Newport Harbor, and hosting Wellness Awareness events.

Here is our website:

https://rjicpas.com/our-company/

Job Summary:

The Receptionist and Administrative Assistant plays a vital role in maintaining the professional atmosphere of the office by greeting visitors, answering phone calls, and managing day-to-day administrative tasks. This role requires excellent organizational and communication skills, attention to detail, and a proactive approach to supporting the team and ensuring efficient operations.

Key Responsibilities:

• Reception Duties
• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct incoming phone calls to appropriate personnel.
• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.
• Manage visitor sign-ins and maintaining security protocols.
• Administrative Support
• Provide general administrative assistance, including filing, scanning, and organizing documents.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Handle incoming and outgoing mail and packages, including sorting, distributing, and processing shipments.
• Office Coordination
• Monitor and order office supplies to ensure adequate stock levels.
• Assist with managing office equipment, including troubleshooting minor issues and coordinating repairs.
• Support event planning for company meetings, employee events, and other gatherings.
• Help maintain office policies and procedures, providing guidance to employees as necessary.
• Data Management
• Enter, update, and maintain accurate records in company databases.
• Assist with data entry, spreadsheet management, and other record-keeping tasks.
• Support the Audit department with administrative tasks as required.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.

RJI CPAs is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.

Job Type:

Full-time

Pay: $18.50-24.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Physical setting

Office (No remote or hybrid work available for this position)

Schedule

Monday to Friday 9:00 am- 6:00 pm

Application Question(s)

• Are you able to work in-person Monday-Friday from 9:00 am- 6:00 pm?

Work Location:

In person