Marketing Assistant

Position Overview

Merchant & Gould has been a leader in intellectual property law for more than 100 years, recognized as one of the most active filers of patents in the country. We are seeking a Marketing Assistant to provide essential administrative and operational support to the Business Development & Marketing team. In this role you will ensure that projects run smoothly with excellent organizational accuracy, efficiency and reliable execution of tasks. The salary range for this position is $50,000 - $55,000. In order to perform one or more essential functions of this role, you are required to work a minimum of three days in the office.

Key Responsibilities

• Maintain department calendars, deadlines, and project timelines.
• Process and track invoices, expenses, and reimbursements.
• Attend meetings, take meaningful notes and identify action items.
• Support ongoing department processes and routine workflows.
• Coordinate shipments, orders, and deliveries.
• Facilitate new hire onboarding and organize shared files and digital assets.
• Assist with event logistics including guest lists, RSVP tracking, name tags, materials preparation, and onsite setup/tear-down.
• Provide onsite assistance for internal and external events, maintain arena suite schedules, distribute tickets, and place catering orders.
• Enter and update contact information in databases and mailing lists.
• Track attorney activities, sponsorships, and memberships, and maintain accurate records and status trackers.
• Maintain up-to-date website content including bios, blog posts, articles, and news items.
• Upload finalized marketing materials to websites or internal systems.
• Prepare documents and collateral using existing templates and designs while applying brand standards consistently.
• Monitor swag inventory, respond to distribution requests, and manage submissions for awards, surveys, and listings.
• Schedule and facilitate onsite headshot sessions with preferred photographers.

Required Qualifications

• Highly resourceful with a proactive approach to exploring systems and finding answers independently.
• Detail-oriented, reliable, and organized with a strong focus on accuracy and efficient task execution.
• Comfortable working in a structured, process-driven support role with excellent time management.
• Strong collaborative and communication skills to effectively interact with team members and attorneys.
• Ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and willing to learn tools like HubSpot and Canva.
• Commitment to regular office attendance.

Benefits & Perks

• Competitive salary: $50,000 - $55,000
• Comprehensive benefits package: Employee medical, dental, vision, life, and AD&D insurance.
• Short- and long-term disability coverage.
• 401(k) match.
• Ten firm holidays.

Additional details regarding benefits are available during the recruitment process.